Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting on client's behalf and ensuring quality services at efficient rates.
Support the event planner with managing all aspects of the program (food and beverage, activities, transport, etc.).
Attendee Management and associated aspects (event registrations, rooming lists, special needs, dietary requirements, attendee communications etc.).
Coordinate with the air ticketing team for the event for seamless operations.
Meet all deliverables and SLAs, both internally and externally.
Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures.
Communicates with the internal teams and on a timely basis, information relative to travel program operations.
Follow standard operating procedures
Coordinates projects and Admin processing as detailed in Job Specifics Tasks
Perform other duties as required.
Requirements
At least 1 year of event planner experience, preferably in corporate or agency environment
Fluency in Swedish or German and English
Able to work within budgetary parameters, meet critical timelines , and prioritize multiple projects simultaneousl y
Excellent written and verbal communication skills
A good working knowledge of Microsoft Office
#AmexGBTJobs
Location
Warszawa, Poland
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family .
Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
And much more!
A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.
What if I don't meet every requirement? If you're passionate about our mission and believe you'd be a phenomenal addition to our team, don't worry about "checking every box;" please apply anyway. You may be exactly the person we're looking for!
Benefits
Health insuranceRemote work optionsFlexible scheduleParental leave
Additional Information
Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Event Coordinator supports Meeting Manager or Event Manager with coordination of attendees and meetings logistics.
The Event Coordinator (Dynamic Model) is the primary liaison in the Virtual Centralized Team.
Collaborates with a designated internal team based in another country (customer market) to coordinate projects and admin processing for Delegate Management. High level of Swedish or German is a must. Mid level English also required.
This is a a fully remote role. Candidates can be based in Poland or Spain.
Travelhrportal · Warszawa, Poland