Assist in obtaining documentation that will be submitted to regulatory bodies
Assist with monitoring internal project deadlines and ensuring timely completion of assigned project tasks
Maintains projects tasks such as organizing reports, agreements and other files and provides detailed updates to key stakeholders
Coordinates correspondence with key partners to monitor progress and ensure project timelines are maintained
Administrative Support Responsibilities (50%):
Perform everyday administrative functions including clerical functions such as scheduling, supply ordering, organizing travel
Help coordinate logistics and communication across departments and with external vendors
Responsible for planning, pre-meeting preparation, communication of meeting materials to attendees, minutes of meeting and post meeting communication and related activities
Participates in special projects and performs other duties as required
Team Budget / Expenses Tracking (10%):
Prepare, Maintain and track/reconcile departmental expense submissions
Provide updated report to leadership review
Onsite (Melville) Support (10%:
Manage onsite event logistics like departmental meetings, external audits, training sessions, summits and roundtables
Assists with preparations and coordinates plans for on-site meetings
Maintain, organize, and update physical file systems including binders, archives, secure storage cabinets and maintain regulatory library
Support the team with compiling documentation in connection with onsite regulatory audits and inspections
SPECIFIC KNOWLEDGE & SKILLS:
Good technology skills required, including Microsoft Office (Teams, Word, Excel, Access, Powerpoint, Outlook)
Excellent verbal and written communication skills.
Financial/budgeting skills are helpful
Must have good interpersonal skills, able to multi-task and be comfortable with a flexible environment
GENERAL SKILLS & COMPETENCIES:
General proficiency with tools, systems, and procedures
Basic planning/organizational skills and techniques
Basic analysis and problem-solving skills
Basic verbal and written communication skills
MINIMUM WORK EXPERIENCE:
Typically 1 to 3 years of related professional experience.
PREFERRED EDUCATION:
Typically a Bachelor's Degree or global equivalent in related discipline.
TRAVEL / PHYSICAL DEMANDS:
Travel typically less than 10%. Office environment. No special physical demands required. This position works in a hybrid format, in our Melville, NY office, three days per week, and remotely two days per week in a typical work week.
For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers
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Benefits
Dental insuranceVision insurance401(k)Paid time offRemote work optionsFlexible scheduleEquity / stock optionsParental leave
Additional Information
This position will provide administrative and operational support to the Corporate Quality Assurance and Regulatory Affairs team, including one Vice President and three US-based Directors. This role supports daily departmental administrative activities (for both site-based and remote teams), maintains documentation, and assists with the coordination of departmental tactical administrative needs.
Henryschein · Melville - New York