Administrative Officer

About the role

The Administrative Officer for Research and Development (AO/R&D) position is located at the Cleveland VAMC. The purpose of the position is to collaborate with the Associate Chief of Staff for R&D (ACOS/R&D) as a first-level supervisor responsible for planning, developing, and directing administrative and programmatic activities of a large and complex R&D Program. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/08/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-12 Specialized Experience: You must possess at least one (1) full year of specialized experience, which equips you with the particular knowledge, skills, and abilities to perform successfully the duties of the Administrative Officer, GS-12 position, and that is typically in or related to the work of the position to be filled. To be creditable, this specialized experience must have been equivalent to the GS-11 level in Federal service to qualify at the GS-12. In order to meet the minimum qualifications for this position, you must meet 3/5 of the following examples of specialized experience. Examples of specialized experience include: 1) Provides program oversight for large, multi-functional organization with complex administrative, HR and managerial activities. 2) Manages the HR-related activities for office operations. 3) Supervises personnel, completes official performance appraisals, and recommends personnel for promotion, retention, separation, awards and/or disciplinary action. 4) Performs support activities such as accessing, updating, researching and retrieving information from a wide variety of databases. 5) Exercises responsibility for budget formulation, presentation, and execution. GS-13 Specialized Experience: You must possess at least one (1) full year of specialized experience, which equips you with the particular knowledge, skills, and abilities to perform successfully the duties of the Administrative Officer, GS-13 position, and that is typically in or related to the work of the position to be filled. To be creditable, this specialized experience must have been equivalent to the GS-12 level in Federal service to qualify at the GS-13. In order to meet the minimum qualifications for this position, you must meet 4/7 of the following examples of specialized experience. Examples of specialized experience include: 1) Provides program oversight for large, multi-functional organization with complex administrative, HR and managerial activities. 2) Manages the HR-related activities for office operations. 3) Supervises personnel, completes official performance appraisals, and recommends personnel for promotion, retention, separation, awards and/or disciplinary action. 4) Performs support activities such as accessing, updating, researching and retrieving information from a wide variety of databases. 5) Exercises responsibility for budget formulation, presentation, and execution. 6) Provides expert guidance to prospective, new, and established investigators on all matters covering research implementation, management, and regulatory review requirements. 7) Reviews, analyzes, and initiates implementation of all policies and regulations that affect and/or govern research funding operations. Note: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) and grade levels for all Federal positions to establish you have one (1) full year of Specialized Experience at or comparable to the required grade level. You will be rated on the following Competencies for this position: Administration and Management Financial Management Human Resources Management Leadership Experience refers to paid and unpaid experience, including volunteer work done through National Servic