Open and close the office daily, ensuring a ready and professional environment.
Greet and direct guests while delivering a warm, high-touch experience.
Maintain and prepare conference rooms including AV setup and support.
Keep kitchen, meeting, and communal areas stocked, clean, and organized.
Handle incoming calls, mail, deliveries, and office supply orders.
Support the Facilities team in onboarding new hires and managing vendors.
Assist with office improvements and address issues proactively.
Collaborate cross-functionally to deliver a seamless office experience.
Ideal Candidate Background
1+ years of experience in office coordination, hospitality, or facilities roles within professional settings.
Organized, responsive, and proactive with strong multitasking skills.
Skilled communicator with a customer-first mindset.
Comfortable working independently and maintaining confidentiality.
Proficiency in Microsoft Office Suite; experience with systems like Zoom Rooms, Monday.com, or Salesforce is a plus.
Benefits
Comprehensive Medical, Dental, and Vision Insurance.Life and disability insurance plus wellness, fertility, and mental health benefits.401(k) with matching contributions.Commuter benefits and wellness stipends.Tuition reimbursement and ongoing professional development support.Smart-casual dress code and a vibrant, collaborative workplace.Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.About ICONIQUse of AI in the Application ProcessWe expect candidates to be fluent in using AI tools to enhance their work. You're welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.We care most about how you think, what you've personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.Equal Employment Opportunity Statement:Health insuranceDental insuranceVision insurance401(k)Equity / stock optionsPerformance bonus
Additional Information
We're seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace. You'll be the first point of contact in our San Francisco office, ensuring everything runs smoothly-from greeting visitors to maintaining spaces that reflect our standards of excellence.
Iconiq · San Francisco, CA