Transport Manager

About the role

Department: Infrastructure ______________ Company: Canary Wharf Management Limited ______________ Reporting to: Estate Operations Manager ______________ JOB SUMMARY The Transport Manager is responsible for the end-to-end management of the Canary Wharf vehicle fleet, ensuring it is safe, compliant, cost-effective, and fit for operational needs. The role oversees all aspects of fleet operations, including vehicle procurement, maintenance, compliance, utilisation, driver management, and supplier relationships. The Transport Manager ensures adherence to legal and regulatory requirements while driving efficiency, sustainability, and continuous improvement across the fleet. 40 hours per week. Salary up to £55,000 dependent on experience. MAIN RESPONSIBILITIES Overall accountability for the CWG Vehicle Operator License (O' License) ensuring the company is fulfilling its legal obligation in accordance with the Department for Transport (Senior Traffic Commissioner) statutory legislation and the postholder is solely responsible for this undertaking. Responsible for the management of the CWG fleet of vehicles and plant; enabling the delivery of front-line services. Responsible for providing an effective, value for money, and efficient customer-focused transport and fleet management function to all the operational teams that meet legislative requirements. Responsible for the procurement of all Company vehicles/plant and management of the company's vehicle replacement programme. The postholder provides strategic advice on all transport and fleet matters for the CWG including specifications, contract negotiations, supplier management and maintenance and compliance with transport law regulations and is responsible for the purchase and disposal of all fleet assets. Management of the Central Transport Workshop facilities and Workshop Stores. Management and delivery of the CWG driver training packages to ensure that the company is compliant with the HSE, PUWER and transport legislation. Manages the specified Operating Centre named on the 'O' License (Cooks Close Truck Tunnel), including H&S and fire regulations, site security, building maintenance and bulk fuel installations. Drivers' administration - including managing the checking of drivers' licenses and driver CPC qualifications (DQC), ensuring that the retention of driver's hours records and working time records (no less than 24 months) and both are made available upon legal request. Drivers' management - ensuring compliance with the driving hours rules (EU and Domestic Hours rules); that drivers record their duty, driving time and rest breaks; to download and store digital tachograph unit data and from the drivers' smart cards ensuring that records are retained. Drivers' operations - ensuring drivers are completing and returning their driver defect reporting sheets and that defects are recorded correctly and cross checked, and that drivers take adequate breaks and appropriate periods of daily and weekly rest. Vehicle administration - including ensuring that vehicle maintenance records are retained for a period of no less than 15 months, ensuring that vehicles are specified as required and that operator license discs are current and displayed correctly; ensuring safe loading with appropriate indicators fitted, that tachograph calibrations are up to date and displayed, that there are up to date insurance certificates; a suitable maintenance planner is complete and displayed with preventative maintenance inspection dates at least 6 months in advance, to include the Annual Test and other testing or calibration dates. Vehicle management - ensuring that vehicles are kept in a fit and roadworthy condition, that defects are recorded and repaired promptly and where not roadworthy are taken out of service; to make vehicles and towed equipment for safety inspections, service, repair and statutory testing available at the appropriate times and within the notified O-license maintenance intervals; to liaise with maintenance contractors, manufacturers, hire companies as might be appropriate. Ensuring that vehicles are parked at the nominated operating centre when not in use. License administration - ensuring that the traffic commissioner is made aware of any relevant matters within 28 days including convictions and prosecutions of the drivers. Driver Training - ensuring that drivers are adequately trained and competent to operate relevant vehicles and equipment and that a fully comprehensive driver refresher training package is managed. Lead and manage teams with monthly meetings, regular one-to-one meetings with direct reports and undertake performance reviews. Identifying individual/ team development needs to ensure achievement of compliancy objectives/targets. Conduct investigations into Road Traffic Act and Transport Law infringements and carry out/assist with staff disciplinary caseworks when required. Identify trends and actively find solutions to reduce occurre