Reviews and validates payroll-related payment requests to ensure required documentation is present, such as W-9s, receipts, business purpose; and payments meet internal and external policy and tax compliance requirements prior to processing.
Analyzes Workday Time Tracking and Absence data to ensure proper flow into payroll results.
Responds to and resolves payroll-related inquiries from faculty, staff, and administrators, with a focus on identifying root causes of issues rather than applying transactional fixes.
Provides guidance to departments on payment processing requirements, documentation standards, and proper time and absence entry to reduce recurring errors.
Runs audit and validation reports to identify issues early in the payroll cycle.
Supports payroll adjustments and corrections, including off-cycle payments and mass updates where appropriate.
Cross-trains on specialized payroll functions, such as foreign tax, independent contractor payments, student payments, to provide backup support as needed.
Must be able to work varied schedules to meet payroll processing deadlines.
Performs other related work as needed.
Requirements
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
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Degree in accounting, business administration, information systems, or a related field.
Background in payroll, HRIS, and time-tracking, or a related analytical role.
Working with timekeeping systems and payroll interaction.
Reviewing transactions for compliance, documentation, and policy alignment.
Application Documents
Resume/CV (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Information Technology
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$26.75 - $34.50 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, re
Benefits
Health insuranceVision insurance
Additional Information
Department
F&A FIN - Payroll Compliance
About the Department
The primary goal of Financial Services is to support the core mission of the University through exemplary fiscal stewardship. Our services and programs are geared toward providing our customers outstanding response and service while fulfilling compliance and fiduciary obligations. Among many duties, Financial Services has responsibility for accounting and financial reporting; cash, endowment, and debt management; payroll; sponsored award accounting; and purchasing and paying for goods and services.
Job Summary
Under general supervision, performs payroll and HRIS-related payroll activities requiring strong analytical ability and understanding of payroll processes, time tracking, and compliance requirements. Reviews time tracking, absence and payroll inputs for accuracy and completeness prior to processing. Analyzes payroll and time-related data, identifies discrepancies, and resolves issues by determining root causes rather than applying one-off fixes.
Uchicago · Hyde Park Campus