Forecast and manage office budget, ensuring accurate and timely expense reporting
Manage relationships and contracts with vendors, service providers, and the landlord
Responsible for creating an excellent work environment
Coordinate invoice approvals
Oversee the travel process within a global office management team
Manage the day-to-day office issues including office maintenance, improvements, and recycling
Drive local initiatives based on the global strategy
Support the Country Manager and the local leadership team
Coordinate repairs, inspections, and preventative maintenance of building systems and office equipment.
Manage office infrastructure, including access control systems, meeting rooms, utilities, and workplace equipment.
Administer parking spaces for employees, ensuring fair and efficient allocation.
Oversee and maintain the booking system to support hybrid work and space planning.
Handle locker assignment and access for employees.
Oversee space planning, office layout changes, and workplace improvements support business needs.
Conduct regular facility inspections and maintain accurate documentation and records.
Process office-related invoices and handle correspondence, company documentation, and courier services.
Support internal communications, company events, and employer branding initiatives.
Organize and manage office social events to foster employee engagement.
Support new hires and leavers with workstation setup, desk booking, and ergonomic assessments (for both remote and office‑based).
Serve as the main point of contact for all facility-related inquiries, escalating issues when necessary
Develop, document, and implement administrative procedures to improve office operations.
Continuously seek ways to enhance functionality, employee experience, and operational efficiency.
Your profile
Minimum 1-2 years of experience in a similar role
Excellent organizational, presentation, communication and collaboration skills
Organized and structured, with great attention to details and comfort with information tracking tools (excel, Mic Suite, etc.)
Capacity to prioritize and adapt to changing requirements
Proactive, Positive mindset and problem-solving attitude
Reliability, punctuality, and discretion with sensitive information
Good capacity to work under pressure
Active listener
Fluent in English
Fluent in Polish
#LI-CB1
Use of AI in Hiring
Benefits
Remote work options
Additional Information
At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team.
We are a growing International Fintech organization looking for an Office Manager to oversee the successful day-to-day operations of our major hub in Gdansk. Join our dynamic team of ~120 employees, located in Gdansk (Olivia Business Center).
The Office Manager ensures the office runs smoothly and efficiently and acts as the go-to person for all employees on facility-related topics. You will contribute to our employer branding in the Gdansk market and the engagement level of our employees by working closely with the local management team. You will also be part of a creative and energizing global team.
We are made up of high performing teams that meet in person to learn and collaborate as needed. This role is considered on-site, which means you'll be assigned to our Gdansk office and given the flexibility to work remotely based on the manager's approval.
Broadridge · Gdansk - Olivia Business Centre