Travel planning and management: Arrange business travel, prepare detailed itineraries and country engagement plans, and process expenses efficiently in Concur. Given the COO's global remit, agenda management during international travel is a significant component of this role.
Inbox management: Continuously review, categorise, and action inbox items on behalf of the COO where appropriate. Propose and implement an inbox management approach including automation rules and filtering to maximise focus.
Communication channels: Monitor key communication channels (Outlook, Teams, Viva Engage, LinkedIn) and surface critical information in a timely and structured way to keep the COO informed and prepared.
Event and meeting logistics: Plan and organise all hands meetings and high-profile external engagements. Manage venue, catering, AV/video conferencing, IT setup, and security access. Support the setup of Zoom webinars as required, host all hands and town hall meetings.
Special projects and initiatives: Provide support and program management for strategic projects, employee engagement initiatives, and Digital & Innovation Office programmes. Coordinate special projects and department-wide events, like all hands, town halls, and support slide deck creation.
Procurement support: Raise purchase orders and manage approvals using Coupa. Facilitate timely approval of invoices for payment. Maintain accurate records of procurement activity.
Executive Assistant community: Build and leverage collaborative relationships with Executive Assistants across the company. Actively contribute to a connected and high-performing EA network within the Digital & Innovation Office and beyond.
Judgment, confidentiality and discretion: Demonstrate exceptional judgement and the confidence to act on behalf of the COO when appropriate. Handle all sensitive information with the utmost professionalism and discretion through every interaction.
Requirements
The targeted pay range for this position
Additional Information
Who are we?
Equinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.
A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.
A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You'll work across teams, influence key decisions, and help shape the path forward. You'll find belonging, purpose, and a team that welcomes you-because when you feel valued, you're empowered to do your best work.
Job Summary
We are seeking a dynamic and highly skilled Senior Executive Assistant to support the Chief Operating Officer, Digital and play a pivotal role within our Digital and Innovation Office. This is not simply an administrative position - it is an opportunity to be a trusted connector, a relationship builder, and a key coordinator across one of the most forward-thinking teams in our organisation.
The ideal candidate will be intuitive and proactive, anticipating needs and thinking several steps ahead. You will bring a solution-oriented mindset, thrive in a fast-paced environment, and demonstrate exceptional organisational and communication skills. With a strong customer service ethos and the ability to manage competing priorities seamlessly, you will ensure the COO and the wider Digital & Innovation team operate at their highest level of impa
Equinix · New York, NY