For a portfolio of grants and loans, lead purchasing compliance for all federal purchasing requirements, including CPA, BABA, and federal flowdown clauses.
Monitor federal regulations and guidance; update internal processes and documentation as requirements evolve.
Serve as AEP's primary point of contact for DOE and other federal agencies on purchasing‑compliance matters for assigned portfolio of projects.
Coordinate with AEP Procurement to ensure compliance requirements are embedded in all purchasing workflows.
Contract & Procurement Coordination
Partner closely with the AEP Procurement team to ensure all vendor contracts include the correct federal flowdown language, BABA requirements, and CPA provisions.
Provide compliance guidance during contract drafting, negotiation, and purchase requisition development.
Review vendor documentation and certifications to validate compliance prior to contract execution.
Ensure Procurement has the information, templates, and guidance needed to execute compliance requirements accurately and consistently.
Cargo Preference Act (CPA) Management
Oversee all CPA compliance activities for assigned DOE‑funded projects, including vessel‑availability verification, documentation review, and variance requests.
Coordinate with contractors and cargo‑management system administrators to ensure accurate and timely submission of shipping documentation.
Lead the implementation and ongoing management of AEP's cargo‑compliance tracking system for assigned portfolio of project.
Work with Procurement to ensure shipping‑related purchasing aligns with CPA requirements.
BABA Compliance Oversight
Ensure all BABA documentation-including manufacturing location, domestic content certifications, and component‑level breakdowns-is collected, validated, and stored for assigned portfolio of projects supporting grants and loans.
Support Procurement and project teams in interpreting BABA requirements and assessing vendor eligibility.
Track and manage any BABA waivers or exceptions.
Collaborate with Procurement to ensure BABA requirements are reflected in sourcing decisions and contract language.
Federal Flowdown Management
Maintain the full library of federal flowdown clauses applicable to assigned AEP's grants and loans.
Ensure flowdowns are consistently applied across all vendor agreements and subcontracts.
Provide training and guidance to internal teams on flowdown requirements and implications.
Partner with Procurement to ensure flowdowns are executed correctly across all purchasing activities.
Documentation, Reporting & Audit Support
Maintain complete, audit‑ready documentation for CPA, BABA, and flowdown compliance across all federally funded projects.
Prepare periodic compliance summaries for internal leadership and federal stakeholders.
Support DOE and federal audits, inquiries, and reporting requirements.
Internal Workforce & Vendor Support
Train internal teams and external contractors on federal purchasing‑compliance requirements.
Serve as the primary resource for resolving compliance questions, documentation issues, and system errors.
Coordinate cross‑functional workflows to ensure timely and accurate compliance submissions.
Requirements
Education :
Bachelor's degree in Technology, Management, Business or Engineering or Associate's degree in same disciplines.
With a Bachelor's degree, five (5) years of grant writing, project management, or business development experience; OR, With an Associate's degree and seven (7) years of related experience mentioned above (Grant Consultant)
With a Bachelor's degree, seven (7) years of grant writing, project management, or business development experience; OR, With an Associate's degree and nine (9) years of related experience mentioned abov
Benefits
Vision insurance
Additional Information
Job Posting End Date
06-13-2026 Please note the job posting will close on the day before the posting end date.
Job Summary
The Grant Consultant - Federal Purchasing Compliance Consultant serves as AEP's subject matter expert for all purchasing related compliance requirements tied to federally funded grants and DOE Energy Dominance Financing (EDF) loans. This includes oversight of the Cargo Preference Act (CPA) for DOE loans, Build America, Buy America (BABA) requirements for grants, and ensuring all federal flowdown provisions are incorporated into grant and loan related vendor contracts for a portfolio of grants and loans.
For the right candidate, we could fill this role at any of the following levels: Grant Consultant, Grant Consultant Senior or Grant Consultant Principal.
The role works in close coordination with the AEP Procurement team to ensure all purchasing activities, contract language, vendor documentation, and compliance submissions meet federal standards. This position is essential to safeguarding AEP's eligibility for federal funding and ensuring audit ready documentation across all federally supported projects.
Job Description
Aep · Columbus, OH