Coordinate ongoing projects by providing administrative support to ensure timely completion
Manage pantry orders, stationery supplies, and Taobao purchases to maintain office resources
Schedule and coordinate office maintenance activities, including aircon servicing and cleaning, to ensure a well-maintained work environment
Organize and coordinate schedules, meetings, and site appointments for project teams as needed
Prepare, organize, and maintain accurate project documents and records for easy retrieval and audit readiness
Liaise with internal teams, suppliers, and subcontractors to facilitate clear and professional communication
Track project progress and update reports to reflect current status and milestones
Assist in preparing quotations, invoices, and basic project documentation to support finance operations when required
Ensure all paperwork is properly filed, updated, and accessible for audit and reference purposes
Support Finance and HR departments with filing, organizing, and simple data entry tasks as needed
Adapt to potential role changes, including transition to Admin Executive or Personal Assistant positions
Preferred competencies and qualifications
Basic administrative or project coordination experience preferred
Proficient in Microsoft Office applications including Excel, Word, Outlook, and OneNote
Communicate clearly and professionally with multiple stakeholders to facilitate collaboration
Organize multiple tasks and maintain detailed records to support project and office operations
Multitask and work independently with minimal supervision
Demonstrate responsibility, attention to detail, and a proactive approach to work
Singaporean, Permanent Resident, or Long-Term Visit Pass holder preferred
Other Information
Working Hours
5-day work week (Monday to Friday)
10:00 AM to 7:00 PM
Salary
SGD $1800 - $2500 per month (basic), depending on experience
Additional Information
Company Overview
Design CliniQ Pte Ltd is a Singapore-based interior design and construction company specializing in residential and commercial renovation solutions. They deliver end-to-end project execution focused on functional, aesthetic, and client-centered designs.
Job Summary
You will support daily project coordination and administrative tasks to ensure smooth project execution and accurate documentation within the company.
Design Cliniq · AZ @ Paya Lebar, Singapore