Accounts Receivable and Expenses Clerk - 6 Month Fixed Term Contract

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Role OVO-View Team: Accounts Payable Team Location: Hub Based - Hybrid for all Salary banding: £25,950 - £29,000 Experience: Intermediate / Advanced Working pattern: Full-Time Reporting to: Max Baker, Accounts Payable & Systems Improvement Manager Sponsorship: Unfortunately we are unable to offer sponsorship for this role. This role in 3 words: Problem Solving, Stakeholder management, Automation Top 3 qualities for this role: Tenacity, Patience, Attention to detail Where you'll work: Depending on the needs of your business area, we expect hub based people to be in the office at least once a week, and to go to OVO Connection events in-person. You'll be assigned to the closest one of our three hub offices, Bristol, Glasgow, or London; unless your role requires field-based work. Each hub has accessible spaces to park your laptop, is designed to inspire people, help them connect and bring big ideas to life. Everyone belongs at OVO: At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all abilities, gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us. Teamworking for the planet: Everything we do here spins around Plan Zero. So, naturally, the team you'll be joining plays a gigantic role in making that happen. Here's how: We need an efficiently functioning Finance team to achieve Plan Zero. This role is all about getting the basics right for a healthy functioning Finance team that helps to ensure external regulatory compliance. This role in a nutshell: The role of an AR and Expenses Clerk is to be the first point of contact with regard to the administration of our Accounts Receivable process and to ensure employee expenses are claimed and paid in line with both our internal expenses policy, and with regulatory schemes such as VAT. This means responding within set timeframes to ensure a high standard of service to our stakeholders. The AR and Expenses Clerk will also be expected to escalate urgent issues and take a proactive approach to resolving problems to ultimately ensure a high level of service and efficiency from the AP team as a whole. Your key outcomes will be: Accounts Receivable Raising sales invoices. Creating and maintaining customer accounts. Assisting Treasury with payment allocations. Completing balance sheet reconciliations. Investigate aging and outstanding items. Instigate follow-up activity where invoices are not settled in a timely manner. Contra and Intercompany invoices. Weekly debtors report. Raiding commission invoices for our Home Franchise business. Liaise with the Workday Product team on opportunities to improve the Accounts Receivable processes and ensure that we are maximising available Workday functionality. Expenses Reviewing all company expenses claims to ensure that they are raised accurately and comply with the companies expenses policy. Ensure that all company expense claims have sufficient supporting documentation to comply with external regulations with particular focus on VAT compliance. Work with the tax team and Head of Financial Operations to establish a process to satisfy HMRC compliance requirements. Review historic expense claims to identify opportunities for retrospective VAT claims. Liaise with the Workday Product team on opportunities to improve the expenses process and ensure that we are maximising available Workday functionality. Creating and updating process notes. Other support activity as required Working the shared Finance inboxes (JIRA), responding to supplier queries and escalating urgent queries. Investigate aging and outstanding items. Ensuring weekly KPIs are completed. Completing monthly supplier reconciliations. Assisting with audit queries. Answering the Finance telephone line. Systems: Workday, JIRA, Google Workspace, Excel / Google sheets/IValua You'll be a successful Role Title here at OVO if you... Love delivering great service to our stakeholders (Employees, Customers and wider Finance / P2P Function). Leave no stone unturned and are tenacious about finding solutions and investigating problems - taking pride in everything you do big or small. Are happy to take on new challenges and develop new skills. Are comfortable with change and managing uncertainty. Can think around corners and about the downstream effects of a decision or change. Love to create lasting solutions through process improvements and automation. Let's talk about what's in it for you: We'll pay you between £29950 and £29000, depending on your specific skills and experience. We keep our pay ranges broad on purpose to give us, and you, flexibility to match your experience to our zero carbon mission. You'll be eligible for an on-target bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Pla

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