LEGAL SECRETARY I (1458)- Citywide- (C00441)

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Under supervision, the 1458 Legal Secretary I class provides legal secretarial and clerical services of a difficult, responsible and confidential nature for an attorney's office; and performs related duties as required. Supervision exercised: May supervise clerical support staff. 1458 Legal Secretary I Essential Duties According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. 1. Word Processes and edits a wide variety of legal documents in proper format including pleadings, briefs, correspondence, subpoenas, contracts, jury instructions, complaints, resolutions and ordinances utilizing multiple word processing systems, to prepare a variety of legal documents. 2. Abstracts information from various sources to put general information into proper legal form. 3. Transcribes legal dictation from dicta-phone or longhand notes, minutes, interviews and telephone messages; or takes and transcribes dictation from shorthand notes at a rate of 110 wpm, to prepare legal documents and correspondence. 4. Opens, maintains, monitors and closes legal case files and maintains correspondence and record files. 5. Maintains attorney appointment calendars; keeps abreast of important court dates and files legal documents with courts as mandated; assures complaints are responded to in a timely manner. 6. Provides information when possible by personally assisting callers, and exercises considerable judgment and discretion in dealing with confidential matters. 7. Prioritize duties and deadlines to accommodate work schedules of a large number of attorneys. 8. Performs related duties as required. MINIMUM QUALIFICATIONS: These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement. Experience: Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms AND The ability to type 55 net WPM NOTE: The ability to transcribe legal matters accurately from a transcribing machine with no more than a 2% error rate may be required by some departments as a special condition. Substitution: A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involved learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score. VERIFICATION OF EDUCATION AND EXPERIENCE Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/ . Every application is reviewed to ensure that you meet the minimum qualifications listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. SELECTION PROCEDURES: Application and Preliminary Questionnaire - Complete the application and preliminary questionnaire thoroughly to avoid disqualification. After you complete the application, you will be prompted to complete the preliminary questionnaire. Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates whose applications are determined to meet the minimum qualifications, may be required to complete a MQSQ. This is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. After application information submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following: Exam Component: Multiple Choice - Legal Secretary I Exam (weight - 100%) Candidates whose applications are determined to meet the minimum qualifications will partici

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