Demonstrates a thorough understanding of University policies, procedures, and best practices to support instructional staff hiring processes.
Acts as a key representative of the program for instructional staff recruitment and screening, ensuring timely completion and compliance with University and Divisional policies.
Manages planning, execution, and assessment of the recruitment, assignment, and onboarding of teaching assistants, graders, and any other instructional support staff (including HR-related processes for payment) on a year-round basis.
Coordinates, documents, and facilitates recruitment, hiring, onboarding, and orientation processes for instructional staff, including communication of HR onboarding steps and monitoring progress.
Collaborates with faculty on the recruitment, screening, and selection of instructional staff.
Drafts instructional staff applications, offer letters, pay memos and maintains human resources data and records.
Troubleshoots instructional staff technology access issues, academic issues with students, payroll concerns and solves straightforward problems using standard procedures.
Maintains accurate documentation and tracks appointment and visa expiration dates and annual hours worked to ensure continuous compliance.
Works with the PSD HR regarding visa processes and work authorization for instructional staff.
Develops resources to support new and returning instructional staff professional development and serves as a general resource for program information.
Supports process improvement and ad hoc reporting.
Communicates quarterly timelines and deadlines for instructional staff course preparation, scheduling, grading, and other key academic activities.
Provides support for course Canvas sites and Zoom access to facilitate instructional delivery.
Identifies operational goals and assists with resource allocation to meet priorities.
Supports hiring for academic faculty and other temporary staff as needed.
Assists with and coordinates faculty meetings and events and performs other related duties as required.
Supports annual foundational assessments, assisting faculty and students with communications, troubleshooting, and process guidance.
Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/o
Benefits
Vision insuranceRemote work options
Additional Information
Department
PSD Applied Data Science: Instructional Services and Innovation
About the Department
The Master's in Applied Data Science program (MS-ADS) is a professional graduate program within the Physical Sciences Division (PSD) and the Data Science Institute (DSI) at The University of Chicago. The purpose of the MS-ADS program is to train and educate students in Data Science and AI for careers in industry. Designed for professionals with backgrounds in technical fields, the program offers rigorous classes, expert instructors, leading-edge technology, and an unparalleled network of industry professionals for full- and part-time learners across a variety of in-person and online degree pathways. The program benefits from a mix of full-time clinical faculty, part-time adjunct faculty, part-time lecturers, and other instructional support staff. While program faculty often collaborate with the university's full-time research and/or tenure-track faculty, MS-ADS's faculty are unique in that they are industry experts who have a scope and depth of experience in full-time data science positions outside of academia. Learn more about our program at https://datascience.uchicago.edu/education/masters-programs/ms-in-applied-data-science/
Job Summary
Reporting to the Director of Academic Affairs & Operations, the Assistant Director works closely with program staff and faculty to manage many key administrative tasks critical to running the MS-ADS program. Key areas of focus for the Assistant Director are leading and supporting the year-round recruitment, hiring, and onboarding of teaching assistants, graders, and other instructional support staff (~200 individual classes scheduled annually). The majority of eligible teaching assistants are program alumni or other working professionals who previously completed advanced coursework. The Assistant Director also collaborates with the MS-ADS admissions and student affairs teams to help ensure course offerings are aligned with student demand across the full- and part-time online and in-person degree pathways. This role will be required to collaborate with academic affairs and HR staff in the PSD and, at times, the DSI on matters related to HR policy and compliance for academic faculty and instructional staff hires. A percentage of the Assistant Director's time may be dedicated to the planning, development, and/or execution of new, related master's programs on an as-needed basis. This position is primarily based in the NBC Tower location in downtown Chicago, IL and eligible for a partially remote work schedule. This anticipated start date for this position is August 3, 2026.
Uchicago · Chicago, IL