Project Administrator

About the role

The Project Administrator provides essential administrative and operational support to the site‑based project team, ensuring the efficient day‑to‑day running of site activities. The role supports project delivery through effective coordination of documentation, reporting, and office processes, enabling site teams to focus on safe and productive construction activities. The Project Administrator works closely with project managers, engineers, supervisors, and support functions to ensure site operations are well organised, compliant, and aligned with project requirements.

Responsibilities

• Manage executive calendars independently, proactively identifying and resolving scheduling conflicts
• Coordinate executive travel, including ground transportation and detailed itineraries, handling last-minute changes effectively
• Coordinate onboarding, PPE and all site related activities
• Confidential correspondence, reports, and presentations
• Plan and coordinate medium-sized events, including budget tracking and supplier liaison including negotiating with vendors for event services, ensuring alignment with event budgets and objectives
• Support document control processes and assist with procurement, timesheets, and reporting requirements
• Required Skills and Competencies
• Minimum 3 years in a similar site-based project administration role
• Exposure to a project environment highly desirable across renewable energy, construction or rail.
• Excellent organisation and time management skills, with the ability to work under pressure and conflicting priorities
• Excellent written and verbal communication skills, with the ability to convey information clearly
• Fluent in the Microsoft Office suite of desktop applications and related software packages
• We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.

Benefits

Additional Information

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. Job Description

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