Event Coordinator

Benefits

Additional Information

Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Conferences, Accommodations and Ceremonies, Level A Job Title Event Coordinator Department Research Support Digital Emergency Medicine | Department of Emergency Medicine | Faculty of Medicine Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 24, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date June 30, 2027 At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Organizational Status The vision of the UBC Department of Emergency Medicine is to be a provincially integrated Department committed to clinical and academic leadership in the creation and exchange of knowledge to promote excellence in emergency care. Our 600+ faculty members across the province have had an impressive record of research and discovery. Our research and innovation initiatives include 14 successful programs related to prevention of emergencies, improving clinical care, and system improvements. The Digital Emergency Medicine research program, led by Dr. Kendall Ho, conducts research on the use of digital technologies to improve healthcare delivery and raising digital health literacy. Digital Emergency Medicine carries out research, community engagement, and educational activities to explore how modern information and communication technologies (e.g. mobile and web-based applications, etc.) can improve health care. This position reports to the Manager, Program Administration & Technology for administration purposes, and reports to the iCON (interCultural Online Network) Program Manager for work purposes. The position works closely with research team members, faculty, project managers, and other personnel associated with specific projects. The incumbent may interact with community organizations, health professionals, clinical groups, patients and community members, government representatives, multicultural community partners, and other stakeholder groups. Work Performed Conceptualizes and creates core special events, develops event plans, and carries out all arrangements around preparing for and managing successful events occurring simultaneously. Researches and analyzes user needs and advises on all aspects of event management; documents recommendation, posts event data analysis, and disseminates results to management. Develops, recommends, and implements policies and procedures affecting event planning and administration of the various events. Manages venue options and feasibility of locations and negotiates all event-related venue/catering/multimedia contracts. Works with the Communications Coordinator in the design and development of web sites, brochures, programs, electronic media, sponsor, and advertising materials for events. Negotiates costs of event venues and services; makes travel arrangements, books speakers, videographers, etc. and organizes the production of handouts, programs and agendas for events. Manages conferences, forums and workshops (in-person and/or virtual) including registration, coordinating multiple speakers, simultaneous interpretation, virtual exhibitors, recordings and post event reporting. Facilitates the participation of senior business and academic speakers in DigEM events, organizes recruiting efforts, and liaises and coordinates with volunteers, presenters, speakers, and committee members. Collaborates with Communications Coordinator in creating an overall coordinated communications plan. Develops and updates a detailed database of contacts (provincial, national and international). Sets up booths and displays, disseminates reports, brochures, etc., and maintains digital files from DigEM presentations. Oversees budget, prepares invoices, and liaises with the Program Manager, DigEM administrator, and university finance departments as needed. Collaborates and engages with partner organizations for event-related activities Acts as the DigEM representative on various committees as needed. Performs other duties as required. Consequence of Error/Judgement Judgement and tact are required when communicating with others outside of the department, as well as when coordinating projects within the department. All communications outside