Benefits
The expected hourly rate for this position is $25.00.Essential Job Functions/Responsibilities:Office AdministrationOversees day-to-day office operations: mail and telephone inquiries, supplies, meeting schedulingSchedules meetings, helps draft agendas, occasionally attends, takes minutes, track action itemsCoordinates campus visits for speakers and candidates (itineraries; travel, lodging, etc.)Assists in recruitment and activities (placing ads, arranging candidate visits, etc.).Assists in onboarding of new and visiting facultyMeets regularly with chairs/program directors to discuss current department/program business;CommunicationsMaintains department/program websites in step with College communications and web-designMaintains shared files for departments/programs.Coordinates contact with department/program alumni.Promotes events on campus calendars, posters, social media, etc.Coordinates production of annual newsletters, including editing, distribution, occasional writingNetworks/advocates with other campus offices (Registrar, Business, Facilities, Alumni, etc.)BudgetMonitors department/program budgetsOrders and maintains office equipment, supplies, and furnitureCurriculumPrepares, edits, and submits course schedules, room requests, and catalog copyMonitors course enrollments during registration to promote a healthy curriculumAssists faculty in preparation of course materials,Assists with automated grading of multiple-choice examsAssists with coordinating class visits for faculty third-year and tenure reviewsSupervision/MentoringHires, trains, and supervises student workers in consultation with program directorsDelegates appropriate tasks to student workersFostering CommunityCreates a welcoming atmosphere for students and visitorsMaintains department/program lounges, workroom, bulletin boards, displaysAssists in planning and coordinating a range of eventsCoordinates Arboretum volunteers using automated toolsAssists students in addressing their questionsEducation/Experience/Skills:Required:Post-high school education with five or more years of full-time professional related experienceExcellent verbal and written communicationExcellent organizational, time management and interpersonal skillsAbility to prioritize work and multi-task, in light of interruptions and variability of workflowSkill in word processing, desktop publishing, spreadsheets, web editingWork well with minimal supervisionAbility to gain broad mastery of policies and proceduresFlexibility and willingness to continue with training as new technologies evolvePreferred:Associate or Bachelor's DegreeMust have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.Note: This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.Review of applications begins immediately and continues until the hire is complete. We accept only online applications.Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.Founded in 1866 , Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton CoHealth insuranceDental insuranceVision insurance
Additional Information
Job Title: Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum
Department: Various
Classification: Non-Exempt
Grade: 8
Position Overview:
The Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum provides administrative support to department chair/program directors, faculty, and department/program staff in order to foster smooth operations of all offices, faculty teaching and research, and intellectual community. This employee manages budgets, facilitates the internal and external communications of the department and programs and supervises a team of student workers.
Working Schedule: 0.77 FTE
Academic Yea r (40 weeks): 35 hours per week (Week after Labor Day through mid-June commencement)
15 hours/American Studies
10 hours/Cognitive Science/Linguistics
10 hours/Arboretum
Summer (12 weeks): 14 hours per week
10 hours/Arboretum
4 hours between Cognitive Science/Linguistics and American Studies
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