Executive Assistant, Equities (18-month contract)

External

Otppb · Toronto, Canada

$60K–$95K/yrFull-timeRemoteToday

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About the role

Reporting to the Senior Managing Director (SMD), the Executive Assistant (EA) provides comprehensive support to the executive and Global Funds team. This includes managing day-to-day operations, supporting complex initiatives, and acting as a key point of contact for internal and external stakeholders. This role requires strong organizational awareness, sound judgment, and the ability to operate proactively in a fast-paced, collaborative environment. The EA will work with a high degree of independence, discretion, and professionalism, and will represent the SMD and team in various interactions across the organization. Who You'll Work With You will be part of the Equities team within the Investments division, focused on identifying and partnering on global investment opportunities. In this role, you'll work closely with the Senior Executive Assistant, collaborate with a team of Executive Assistants, and engage with a broad network of stakeholders, including senior leaders, business partners, and administrative teams across the organization.

Requirements

Minimum of 5 years of administrative support or related experience, preferably supporting senior executives

Extensive experience managing a senior executive's calendar, with strong understanding of organizational and divisional priorities

Advanced proficiency in MS Office (Word, Excel, PowerPoint) and a willingness to stay current with evolving technology

Strong communication skills, with the ability to convey complex matters clearly and concisely

Demonstrated discretion and confidentiality in handling sensitive matters and interactions at all levels

Ability to prioritize and make independent decisions using sound business judgment

Excellent time-management and organizational skills, with proven ability to multitask in a dynamic environment

Detail-oriented, with strong planning and coordination capabilities

Proven ability to work independently and take initiative, while also collaborating effectively across teams

Demonstrated diplomacy and tact in working with internal and external partners

A strong customer service mindset and a flexible, proactive "can-do" attitude

Willingness to provide occasional support outside of regular business hours, as needed

What we're offering

The Base Salary range for this level is as follows:

$60,000 - $95,000.

Individual compensation and placement of this role in the range is based on different factors unique to each candidate, including but not limited to relevant experience, skills, demonstrated competencies, and internal equity as they relate to the role.

Competitive compensation

Numerous opportunities for professional growth and development

A flexible work environment combining in office collaboration and remote working

Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year

Employee discount programs including Edvantage and Perkopolis

How to apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview

Executive Assistant, Equities (18-month contract)

About the role

Responsibilities

Requirements

Benefits

Your Match

Company Intel

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