Oversee and manage the calendar of speaking engagements and remarks for the President and Provost, ensuring deadlines and priorities are clearly defined and met
Coordinate the workflow of executive communications, from initial request through final delivery
Partner with event organizers and internal stakeholders to align on event goals, audience, and logistics
Draft and compile event briefing materials
Support planning of executive video recordings, including preparing briefing materials and coordinating logistics with the visual content team
Serve as a liaison between the Office of Strategic Communications and the President's and Provost's offices to ensure clarity, responsiveness, and alignment
Contribute to the planning and execution of institutional town halls
Preferred Skills and Experience
The ideal candidate will:
Have exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously
Be able to work collaboratively across teams and build relationships with diverse stakeholders
Be a self-starter with a proactive approach to problem-solving and a strong sense of ownership
Have the ability to work under tight deadlines and adapt quickly in a dynamic environment
Have discretion and professionalism in handling sensitive or confidential information
Have experience supporting senior executives and working in higher education or a similar complex organizational environment
Be familiar with speechwriting processes, event planning, and executive briefing development
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Bachelor's Degree
1+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
About Penn State's Office of Strategic Communications
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.
Salary Structu
Benefits
Vision insuranceRemote work options
Additional Information
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
POSITION SPECIFICS
Penn State's Office of Strategic Communications -the University's central public relations and marketing division-seeks a highly organized individual to serve in a newly created role to support the development and execution of executive communications for Penn State's President, Provost, and other leaders. The Executive Communications Specialist will manage the pipeline of speaking engagements, coordinate workflows across teams, and ensure seamless alignment among messaging, logistics, and speaking engagements. The role requires a detail-oriented professional who thrives in a fast-paced environment and works effectively with senior leaders and cross-functional partners.
This position offers a hybrid work arrangement that combines remote and on-campus working.
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