Department Leave Specialist

About the role

Salary Ranges from $32.25 to $48.37 per hour Please Apply By: June 21, 2026 Interviews are planned for June 29th and July 2nd. Selected candidates will be contacted the week prior, after all applications have been reviewed. Handles the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use. Reviews confidential or sensitive intake documentation for compliance with leave policy, guidelines, and legal requirements. Communicates with employees regarding needs for leave and/or modified work schedules. Advises employees and supervisors of leave types and interactions of leave laws. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave. Communicates employees' work status to management. Escalates complex and challenging cases for appropriate guidance. Manages employees' disability accommodation requests and associated processes under the ADA ensuring compliance with federal and state laws in accordance with County policies. Collaborates with disability partners to assess eligibility for ADA programs. Transitions cases to ADA in situations of FMLA exhaustion or when an employee does not meet eligibility requirements. Partners with county Human Resources to manage employees on short term disability (STD) and long-term disability (LTD) programs. Partners with Safety and Compliance to track employees with workers' compensation claims and cases. Uses leave management and HRIS programs to manage cases, records, and track documentation and communications. Opens, manages, and creates follow-up tasks for new FMLA and other leave of absence claims. Processes other absences requests for those employees who do not qualify for FMLA (according to established guidelines), including determining eligibility for various leave programs and providing employees with appropriate and timely notice. Coordinates and tracks modified duty assignments for employees unable to perform the essential functions of their job due to a personal or workers' comp injury. Works with division chiefs to ensure modified duty assignments correspond with employees' work restrictions. Produces and manages reporting metrics and analytics for all leave cases and claims. Presents reports as requested. Other duties as assigned. Knowledge of federal and state laws and regulations related to FMLA, STD/LTD, ADA, HIPAA, and Workers' Compensation. We are seeking a highly skilled Department Leave Specialist to join our team and provide expert case management for employee leaves of absence. In this role, you'll support employees through critical life events while ensuring compliance with federal, state, and organizational regulations. You will serve as a trusted resource for employees, supervisors, and HR partners, helping guide the leave process from start to finish. This is an excellent opportunity f