Admin Business Partner
External
Blackrock · Hong Kong, Hong KongFull-timeHybrid1d ago
Excel
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Responsibilities
- Provide high‑quality administrative and business management support to the Institutional Client Business team
- Own end‑to‑end diary management for senior personnel, including proactive scheduling, prioritisation of meetings, resolution of conflicts, and coordination across multiple international time zones
- Act as a trusted gatekeeper, managing internal and external meeting requests thoughtfully and balancing competing priorities with sound judgment
- Schedule and manage audio/video conference calls and meetings with multiple participants across regions
- Support the broader team with travel coordination, expense processing, and general administrative needs as required
- Facilitate team‑wide and firm‑wide events, offsites, and meetings, and manage ad‑hoc administrative assignments
- Key Requirements
- Proven experience as a Team Assistant, Executive Assistant, or Personal Assistant within a professional or financial services environment
- Experience supporting multiple senior team members simultaneously, with demonstrated ability to prioritise and manage conflicting demands
- Prior experience working in a global firm and collaborating across regions and time zones (preferred)
- High level of integrity and discretion, with experience handling sensitive and confidential information
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Strong verbal and written communication skills in English, Cantonese, and Mandarin
- Exceptional organisational skills with strong attention to detail and the ability to manage multiple tasks concurrently
- Confident and professional interpersonal style, with the ability to engage constructively with internal and external stakeholders at all levels
- Proactive, solutions‑oriented mindset; able to anticipate issues and act independently to resolve them
- Comfortable operating in a fast‑paced, matrixed environment; resilient, adaptable, and able to remain calm under pressure
- Strong time‑management skills and ability to deliver high‑quality output to agreed timelines
- Positive, collaborative team player with a strong work ethic and willingness to "roll up sleeves" when needed
- Qualified applicants, including people with disabilities, are welcome to apply
Benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.Our hybrid work modelAbout BlackRockThis mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrockBlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, family status, gender identity, race, religion, sex, sexual orientation and other protected attributes at law.Health insuranceFlexible schedule
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