Manage all correspondence (email, calls, mail) and route or respond promptly.
Coordinate meetings and events, including rooms, logistics, guests, and materials.
Prepare and distribute accurate agendas, minutes, and related documents.
Perform clerical tasks (scanning, copying, filing) to support daily operations.
Records, Data & Filing
Maintain accurate records, filing systems, and databases with data integrity and confidentiality.
Track facility activities, work orders, schedules, and spend; generate performance reports.
Facilities & Vendors
Coordinate facility maintenance, repairs, and upgrades with vendors and contractors, on time and on budget.
Conduct routine facility inspections; identify issues and drive corrective actions.
Monitor inventories (office, cleaning, maintenance, safety) and manage procurement and replenishment.
Oversee cleaning and hygiene services to required standards.
Respond to facility incidents and emergencies to minimize risk and disruption.
Safety, Quality & Compliance
Support safety inspections and audits; implement corrective actions to meet regulatory and industry standards.
Support regulator audits, technical library duties, and the Quality Management System.
Perform periodic logistics and customs supplier quality performance audits.
Adhere to company policies on administrative processes, confidentiality, and information security.
Security
Oversee physical security operations across all company locations and work with site leads for implementation.
Conduct routine audits, training, tasks and oversee reporting tools to ensure standard requirements are met.
Support the Crisis Management Team activities and help lead stand
Benefits
Vision insurance
Additional Information
Job Description Summary
GE Aerospace Systems Australia conducts repairs on both Civil and Military Aviation components for the APAC region. This role is a vital member of our team providing essential support to ensure the smooth and efficient operation of both the Facility, Security and Administration Services.
This role provides provisions for the business and administration support for the Brisbane site, with a focus across three key areas:
1- Administration support- Reception management, reports, filing, record keeping, general administration, events coordination, data entry and accounting support functions. Managing the purchasing and coordination of third-party support services or ad hoc business equipment, including requesting and assessing quotes.
2- Facility/Contractor management- oversee all facets of facility and equipment maintenance and liaise with contractors as required to complete works. This includes inductions to facilitate onsite supervision, working with our workshops and Brisbane Airport to maintain supplier and compliance tracking systems and oversee the Tech library.
3- Security Focal- Oversee physical security operations across all company locations and work with site leads for implementation. Conduct routine audits, training, tasks and reporting tools to ensure standard requirements are met. Support the Crisis Management Team activities and help lead standard tasks execution.
Job Description
Company Overview:
Working at GE Aerospace means you are bringing your unique perspective, innovative spirit, drive, and curiosity to a collaborative and diverse team working to advance aerospace for future generations. If you have ideas, we will listen. Join us and see your ideas take flight!
Site Overview:
GE Aerospace in Australia, has sites in Brisbane, Newcastle, Richmond, Bundamba, and Matraville. Since 2005, we've driven innovation and supported avionics, propeller, and power systems across a diverse range of aircraft platforms for our customers. At our Brisbane facility, you'll work with highly skilled technicians on cutting-edge technology for civilian and military aircraft. We are committed to developing early career talent through student-focused programs and fostering a culture of respect and community support. Be part of a team that values giving back and making a difference in the aerospace industry.
Role Overview:
This role is a key contributor to the smooth, compliant, and efficient operation of our Brisbane site by stewarding our workplace environment, administrative services, and physical security posture. The position drives a professional front-of-house experience and reliable business support; ensures facilities, equipment, and vendor partnerships enable safe, high-quality operations; and maintains effective security governance in coordination with site and functional leaders. Acting as a central point of coordination, the role aligns day-to-day site operations with business needs, strengthens readiness and resilience, and upholds standards that support our commitments to Safety, Quality, Delivery, and Cost. It requires strong judgment, stakeholder engagement, and continuous improvement mindset to anticipate needs, manage risk, and enable teams to perform at their best.
Ge Aerospace · Brisbane