Day to day operational management of a team of Executive Assistants, coaching, mentoring and collaborating to achieve excellent service for our leaders.
Play an active part in the EA community, providing coaching to junior members, embodying LSEG behaviours, acting as a role model to others.
Dedicated, onsite support for Senior leaders
Complex diary management;
Provision of administrative and organisational support to Executives and other senior team members as required;
Dealing with incoming communication, correspondence on behalf of the Executives and senior team members where required;
Managing meeting minutes and follow up actions
Producing, amending and collating Briefing papers, reports and presentations;
Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
Managing complex expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system
Assisting with the co-ordination of Townhalls, Roadshows and offsite events
Meeting and greeting visitors at all levels of seniority;
Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
Ensuring appropriate security measures are in place for travel in high risk areas;
Keeping Executives compliance records updated, with gifts/entertainment etc;
Identify continuous improvement opportunities to support the broader EA community
CANDIDATE BACKGROUND:
Experience of supporting a Senior Executive highly desirable
Experience of a financial services company or other Intense or fast-moving environment
Polished & professional. Communication & organisational skills are key
Requirements
Ability to build and maintain relationships up to all levels both internally and externally;
Highly organised and able to prioritise effectively with minimal supervision;
Excellent communication and influencing skills;
Resilience, tenacity and tact;
Able to liaise effectively at all levels of the organisation;
Able to act as a credible representative for the executive;
Excellent MS Office and document creation skills; and
Ability to work independently with minimal supervision;
Sound literacy and numerical skills;
Ability to think on feet and to react quickly to problems and solve them; and
Flexibility, discretion and ability to respect confidentiality at all times;
Appetite for hard work and dedication to work hours required of the role.
Calm demeanour and able to function well under pressure;
Team player with excellence in collaboration across a matrixed environment;
Career Stage:
Senior Associate
London Stock Exchange Group (LSEG) Information:
Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.
LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.
Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership , Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.
Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.
Benefits
Health insuranceVision insuranceEquity / stock options
Additional Information
ROLE SUMMARY:
The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.
Lseg · London, UK