Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.
For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212
Requirements
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Knowledge of DealCloud CRM and Workday preferred but will train
Strong time management skills and ability to manage multiple tasks for many professionals
Strong interpersonal and communication skills
Strong organizational skills and problem solving skills
Ability to exercise judgment including prioritizing issues and tasks
Detail-oriented and able to multi-task in a fast-paced environment
Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members,
Handle confidential information in a professional and discreet manner
Bachelor's degree or equivalent experience
Minimum of 10 plus years executive assistant experience, preferably in financial services
About Guggenheim Partners
To succeed in the Guggenheim culture, candidates must be self-starters and strive for results. We are looking for people who operate as business owners, adhere to the highest standards, and think creatively to realize opportunities, wherever they may be.
Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. To apply, please visit our website:
Benefits
Remote work options
Additional Information
Job Description:
Experienced Executive Assistant
Guggenheim Securities
Position Summary
Guggenheim is seeking a proactive Executive Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.
The Executive Assistant role is located in London and is four days in the office and one day remote.
Essential Job Functions
Manage complex calendars; manage schedules for on and off-site meetings and travel
Arrange meetings and appointments with clients and other counterparties
Arrange domestic and international business travel; coordinate hotels/meetings/meals
Prepare itineraries - keep other staff posted as necessary
Process expense reports utilizing the Workday system
Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing, and other departments.
Answer multiple phone lines and provide phone coverage for other team members as needed; Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
Proactively organize materials for calls, meetings, and travel
Liaise with administrative staff of clients as necessary
Monitor emails for professionals, as requested
Complete expense reports
Perform other related duties as assigned or requested by professionals they support
Ensure day to day maintenance of amenity spaces, including conference rooms and pantries is completed and up to par
Guggenheim · London, UK