Administrative Assistant (6 Months Contract)

About the role

6 months contract Monday - Friday Transport available KEY ACTIVITIES / ACCOUNTABILITIES Purchasing & Procurement - Prepare and process purchase requisitions (PRs) and payment vouchers (PVs) for HR and office supplies/services. - Source vendors, obtain quotations, and assist with vendor evaluation and selection in line with company procurement policies. - Track and confirm delivery of purchased items, and address discrepancies or issues with suppliers. - Maintain an up-to-date inventory of office supplies and equipment. Office Management - Oversee general office administration including maintenance, repairs, and facility management. - Coordinate with relevant stakeholders for office equipment, stationery, pantry supplies, and other services as required. - Ensure the office environment is well-organized and conducive to productivity. - Responsible for supporting the onboarding of new employees by arranging welcome kits and sending out onboarding notifications. - Manages employee offboarding by sending out offboarding notifications to ensure a smooth transition process. HR Administrative Support - Maintain proper documentation and filing of HR and procurement records. - Support HR projects and initiatives as assigned. Finance & Compliance - Ensure all procurement and payment processes comply with internal controls and company policies. - Liaise with the Finance department to resolve any payment or invoicing issues. ESSENTIAL EDUCATIONAL AND / OR TRAINING QUALIFICATIONS & CERTIFICATES Diploma or higher in Business Administration,Human Resources, or related field. PREFERRED EXPERIENCE AND KNOWLEDGE - Minimum 2 years of relevant experience, preferably in HR or office administration with exposure to purchasing/procurement. - Proficient in MS Office applications (Word, Excel, Outlook); experience with ERP systems is an advantage. - Ability to work independently and as part of a team - Strong organizational, communication, and time management skills. - Familiarity with procurement processes and office management best practices. NECESSARY TECHNICAL / FUNCTIONAL SKILLS - Detail-oriented and proactive. - Customer service mindset. - High integrity and professionalism. - Ability to handle confidential information with discretion.

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Company Intel

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