Office Administrator
External
Jobsforhumanity · Beirut, Beirut Governorate, LbFull-timeOn-site1w ago
ExcelLeadership
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Responsibilities
- Administrative Support
- Manage executive calendars and coordinate internal/external meetings
- Draft and circulate meeting agendas, summaries, and follow-ups
- Support in preparing presentations, reports, and documents for internal use
- Assist with onboarding new employees, ensuring all accounts, tools, and access are properly set up
- Maintain up-to-date internal directories, org charts, and contact lists
- Finance & Accounting Coordination
- Collect and track receipts, petty cash, and expense reimbursements
- Coordinate with vendors and suppliers for office-related payments and invoices
- Keep expense reports neat, accurate, and up to date
- HR & People Experience Support
- Assist HR with onboarding logistics ID cards, laptops, and software access
- Track attendance, leave calendars, and team birthdays
- Help organize internal events, team "Huddles," or monthly gatherings that keep our culture alive
- Support for Leadership & Projects
- Support the CEO and Founders with scheduling, coordination, and follow-ups
- Track project-related documents (like NDAs or agreements) and ensure deadlines are met
- Tech Support & Systems Coordination
- Provide first-level technical support for employees (Google Workspace, email, shared drives, basic troubleshooting)
- Set up and manage laptops, user accounts, permissions, and software access for new hires and offboarding employees
- Maintain an inventory of tech equipment (laptops, accessories, licenses) and ensure proper tracking
Requirements
- Detail-oriented, organized, and someone who thrives in keeping things running smoothly
- 1-3 years of experience in admin, coordination, or operations
- Fluent in English with great communication skills
- Tech-savvy, comfortable with Google Workspace and Excel/Sheets
- Excellent multitasking skills and a proactive "let's get it done" attitude
- Bonus Points If You Have
- A degree in Business Administration, Operations, or any related field
- Experience in a multinational or consulting environment
- A calm head in chaos and a sense of humor when the coffee runs out
Benefits
💰 Competitive Salary - grow your career in a company that rewards ownership and initiative.🏢 A vibrant workspace at Beirut Digital District that fosters collaboration and creativity.🎉 Team events, huddles, and bonding activities - because we like to mix business with fun.Our Interview ProcessWe keep it simple, transparent, and engaging:Initial Screening InterviewMeet your Manager + Technical InterviewIn-Person Interview + Meet the TeamOffer CallA Note from UsAt Infoquest, diversity is our strength. We're committed to creating a workplace that is fair, equitable, and welcoming for everyone regardless of race, ethnicity, or background."Don't worry if you don't match every requirement. What matters most is your drive, potential, and willingness to learn."-Paid time offPerformance bonus
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Company Intel
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