EA to EVP Touring, UK

Requirements

• Competencies / Skills / Knowledge / Experience
• Proven experience working as a Personal Assistant (PA), Executive Assistant (EA), or in a similar senior administrative support role.
• Experience supporting senior executives and managing complex and competing priorities.
• Exceptional organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent attention to detail and a high degree of accuracy.
• Strong written and verbal communication skills.
• Advanced IT skills, including proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Proven ability to build and maintain effective relationships with stakeholders at all levels, both internally and externally.
• Knowledge of the live music, entertainment or events industry.
• Behaviours
• The following attributes determine how the role will be carried out and are required to be a success
• High levels of professionalism, integrity and discretion when handling confidential information.
• Highly self-motivated, proactive and able to work independently using sound judgement and initiative.
• Ability to work effectively under pressure in a fast-paced environment.
• What the role includes
• Provide comprehensive diary management for the EVP Touring, including scheduling internal and external meetings, events and conference calls.
• Manage the EVP's inbox, exercising sound judgement, discretion and an understanding of business priorities.
• Attend meetings, record actions, prepare and distribute minutes, and ensure follow-up on key actions where required.
• Build and maintain strong working relationships with senior stakeholders across Live Nation businesses.
• Liaise with department heads across the business and high-profile external stakeholders.
• Support the EVP and wider team with administrative, organisational and private office requirements.
• Assist with prioritisation of workloads, meeting schedules and key business activities.
• Organise team lunches, business events and other internal functions as required.
• Compile, maintain and distribute relevant email distribution lists.
• Coordinate hotel accommodation requests for promoters and business stakeholders.
• Coordinate pass and accreditation requests for promoters and business stakeholders.
• Process and reconcile expenses accurately and within required deadlines.
• Support the delivery of ad hoc projects, presentations and reports as required.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, presentations and briefing materials.
• Act as a key point of contact for internal and external stakeholders.
• Equal Opportunities
• T

Benefits

Additional Information

Job Summary: Company: Live Nation Department: Concert Promotions Location: Farringdon, London Reports to: EVP Touring, UK Working Hours: Full time Job Type: Fixed term contract, expected duration 10 months Role Description An exciting opportunity has arisen for a maternity cover position supporting the office of our Executive Vice President of Touring UK, overseeing promoter, marketing and ticketing teams for all UK concerts. The individual will be required to collaborate daily with departments and stakeholders - both internal and external - and thus must be confident, considered, with excellent communication skills and a great team player. Attention to detail and workflow management will be essential as you support key business matters. Live Nation UK is part of Live Nation Entertainment, the world's leading live entertainment company comprised of Live Nation Concerts, Live Nation Media & Sponsorship, and Ticketmaster. What we can offer you Live Nation offers impressive employee benefits including tickets to shows and festivals and unlimited annual leave. The Farmiloe Building in Farringdon, London is a beautiful office to work in. Staff can enjoy use of arcade games in the basement games room, onsite gym equipment plus fitness and meditation classes. In addition to this, the office has a fully stocked complimentary coffee bar with barista to serve you your favourite coffee as you walk into the office and offers heavily subsidised lunch options. We hold regular staff events in our atrium stage space including hosting speakers and open mic nights to showcase Live Nation employee talent.

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