Additional Information
Job Description Summary
Department - Procurement Job Description
OPEN UNTIL FILLED
Job Type: Classified
Job Classification: 5639 - Contract Specialist
Salary Grade: 9
Pay Range
Hiring Range: $49,795 - $59,758 Annually
Pay Range: $49,795 - $69,721 Annually
Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
Pay Range is the entire compensation range for the position.
The first review of applications will be on 03/27/2026.
This professional Contract Specialist position is ideal for a detail-oriented individual with strong communication and analytical skills who can collaborate effectively with Procurement Officers and County departments. These include, but are not limited to, drafting contract amendments, providing vendor assistance, creating bid tabulations, reviewing purchase orders for compliance, establishing and maintaining contract documents, generating reports and analyzing data, maintaining procedures and templates, etc. Must comply with County Procurement code, policy, and procedures, optimize County objectives, including fair, ethical, and considerate treatment of others, including members of the general public, and the prudent expenditure of public funds. The Contract Specialist is paired with Procurement Officers to uphold compliance, optimize productivity, maintain contract awards and renewals in a timely matter, and provide excellent customer service. This position in the Design & Construction Division provides an opportunity for the successful candidate to learn and grow within an award-winning Procurement Department.
Essential Functions:
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor.
Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements;
Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications;
Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions;
Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements;
Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence;
Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints;
Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation;
Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies;
Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review;
Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation.
Pimacounty · Tucson, AZ