Senior Subcontracts Administrator

About the role

Responsible for the management and administration of major subcontracts involving Ts and Cs, financial, technical, and cost type contract requirements. Provides support to other subcontract administrators within the department in resolving negotiations, contractual and/or financial issues. Essential Duties & Responsibilities: Acts as central focal point for all subcontracts related correspondence and gives direction to subcontractors. Reports accurately and timely all subcontractor issues to management recommending solutions to problems. Initiates discussion with the subcontractor upon receipt of any correspondence that requires clarification or is deemed to be non-responsive. Distributes and acts upon all subcontractor inquiries and/or issues. Ensures that all subcontractor issues are fully understood and communicated to the program team. Ensures immediate distribution of all subcontractor correspondence to the applicable cognizant IPT member (i.e. engineering, program, finance, security, ILS, CDM) for appropriate and timely review and comment. Attends all subcontract/program telecoms, meetings, reviews, etc. Records action items with suspense dates and follow up for timely responses. Provides responses to subcontractors in a timely manner understanding all issues and works toward rapid closure. Develops Request For Proposals, assists in the development of Statements of Work, reviews and evaluates subcontractor proposals for compliance and responsiveness. Coordinates fact-finding and negotiating team. Generates and distributes evaluation fact-finding results. Leads the team in developing negotiation strategy, identifying cost/scope reduction opportunities, and in developing the negotiation target range. Evaluates source of supply as part of survey team that consists of Engineering, Quality Control, Manufacturing Engineering and Finance representatives, as required. Negotiates terms and conditions of contracts understanding fully the extent of the prime contract terms and conditions and what aspects thereof affect the subcontractors. Ensures that the subcontractor accepts no less risk than Telephonics has with the prime contract requirements. Manages, administers, monitors and controls the subcontractor to ensure compliance with all subcontract requirements, i.e. price, schedule, technical in accordance with Standard Operating Procedures. Ensures that any change in subcontractor direction with regard to schedule, cost and technical requirements is supported by written direction with applicable authorization. Prepares subcontract documentation and justification in accordance with TC Standard Operating Procedures and government regulations. Monitor and manage subcontract and financial requirements to ensure timely performance. Continually reviews updates to FAR and International Traffic Arms Regulations (ITARS). Occasional travel requiring overnight stays may be required. Airline travel must be acceptable. Performs other duties at the direction of the Manager of Subcontracts and/or the Director of Subcontracts.