Schedule and coordinate logistics for meetings, conferences and special events across global time zones (remote & in person)
Coordinate domestic and international travel, process expense reports and assist with management of travel budget needs
Co-ordinate All Hands and Newsletters for each of the Executives' organizations
Acts as a liaison for assigned executives, relaying and exchanging information with others including
Anticipate the Executives' needs and proactively assemble the appropriate people and resources to solve problems.
Field incoming requests; exercise strong judgment and discretion with highly confidential information.
Work cross-functionally to ensure communication is efficient and clear between teams.
Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
What you'll bring to the role
A minimum of 5 years work experience in the capacity of an Administrative Assistant supporting multiple VP level remote executives
Expectation of complete confidentiality on all business matters
Ability to actively manage multiple projects in a fast-moving, high pressure environment
Ability to be flexible in response to changing priorities and needs
Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
Extraordinary time management skills and attention to detail
Strong communication, planning, organizational and analytical skills
Ability to remain energetic and positive in a fast-paced and demanding environment
Dedicated with the ability to anticipate next steps.
Works well with a variety of personalities; embraces teamwork
Proficient working with Google workspace
#LI-Hybrid
P25145
The annual base salary range for this position for candidates located in the San Francisco Bay area is between:
$117,000 - $160,000 USD
The Okta Experience
Supporting Your Well-Being
Driving Social Impact
Developing Talent and Fostering Connection + Community
We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.
If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.
Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Cand
Benefits
Health insuranceDental insuranceVision insurance401(k)Paid time offRemote work optionsFlexible scheduleEquity / stock optionsPerformance bonusParental leave
Additional Information
Secure Every Identity, from AI to Human
Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.
This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.
The Executive Assistant Opportunity
Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit.
This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles.
Okta · San Francisco, CA