Executive Assistant

About the role

The Executive Assistant, reporting to the office manager, will support the executive team by performing senior administrative work and other related general office duties, with latitude for independent judgment, including but not limited to the following: - Performs administrative work, including managing the executive team calendars, scheduling appointments, answering the telephone, referring, and routing calls, answering routine questions, and other general office work. - Coordinate communications between multiple stakeholders; including agency staff, sister agencies, commissioners, and the mayor's office. - Utilizes Microsoft Office to perform complex word processing assignments involving independent performance of work, such as setting up and/or completing assignments that require the application of other than standard document or file formats; may perform data entry functions. - Proactively distributes or collects materials in preparation for meetings and post-meeting follow-ups, may assist with the preparation of materials for speaking engagements and presentations. - Updates and maintains a list of critical contacts; prepares and edits correspondence, reports, and presentations. - Make travel arrangements and manage travel reimbursements. - Sorting and filing mail for Exec Office and General Counsel. - Co-lead Chair Correspondence. - Provides backup administrative support to fellow Executive Assistant's as needed within the Executive Office - Manages special projects and initiatives assigned by supervisor, and/or executive team. - Perform administrative duties for Employee Engagement Program. - Provide coverage to Reception Desk as needed. TO APPLY: Visit cityjobs.nyc.gov and follow the steps below: 1. Search for job ID number: 779667 2. Click on the job business title: Executive Assistant 3. Click on "Apply" at the bottom of the posting IMPORTANT: Only candidates with permanent Civil Service status in the Principal Administrative Associate title, those reachable on the Principal Administrative Associate active list, or those serving in a comparable civil service title will be considered for this position. Please include a copy of your Notice of Result card or indicate if you are already permanent in this title with your application. Note: All interested candidates must submit their applications via cityjobs.nyc.gov Applications via regular mail, fax or e-mail will not be accepted. Authorization to work in the United States is required for this position. The NYC Department of City Planning does not offer sponsorship, of any kind, for any type of employment opportunity. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application. Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based u