Department Manager, SAS- Earth & Environmental Science

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University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Department Manager, SAS- Earth & Environmental Science Job Profile Title Manager B, Academic Affairs, Academic Administration Job Description Summary The Department Manager for the Earth and Environmental Science Department manages undergraduate, graduate, and postdoctoral programs, providing administrative support to students, faculty, and visiting researchers. Key responsibilities include department operations, administration and academic support, recruitment, orientation, visa processing and alumni relations. Management of academic appointments, reappointments and promotions, oversight of scholarships and endowments, budget and financial management, department communications management, building, space, equipment and supplies management and managing department special events and programs. Job Description Earth and environmental science combines elements of geology, physics, chemistry, biology and mathematics to study the Earth and its relationship with biological organisms. Areas of inquiry range from the atomic and molecular to the largest scales, from ancient times to the present and into the future. Research in the Department encompasses minerals and rocks, soils and sediments, mountains and landscapes, the atmosphere, the hydrosphere and climate, fossilized and living organisms, and human impacts on the environment. Duties/Job Responsibilities: Manage Department Operations, Administration, and Academic Support: Serve as the key advisor to EES regarding Penn policies for all aspects of their operations such as employment, financial matters, and all other Penn-specific policies and procedures. Manage departmental communications, prepare faculty and administrative reports, draft official correspondence, and record faculty meeting minutes for distribution among faculty. Manage all written and electronic correspondence and ensure the confidential handling of sensitive information such as salary and personnel materials. Support the Chair in strategic and administrative functions, including faculty leave requests, report preparation, and responses to internal and external inquiries. In consultation with Chair, manage the creation and submission of job requisitions, offers, and direct routine financial and travel transactions for the department with support from SAS Business Operations. Supervision: Supervise Undergraduate Coordinator and Student Workers. Management of Academic Appointments, Reappointments, and Promotions : Manage all faculty affairs and academic hiring processes within the department, including recruitment, onboarding, and personnel actions. Manage tenure-track and lecturer searches, maintain confidential candidate materials, and coordinate reappointment, promotion, and leave documentation for junior and senior faculty. Manage appointments for lecturers, postdocs, and visiting scholars, ensuring accurate processing in University systems. Coordinate with the visa and immigration specialists on visa and permanent residency applications for standing and visiting faculty, scholars, and students, ensuring compliance with institutional and federal requirements. Graduate Student Management and Coordination : Oversees the full admissions process for the PhD program in EES, managing application review, data integrity, and communication with prospective students. Serve as the primary liaison between the department and the Graduate Admissions Office to ensure efficient workflows and compliance with University policies. Maintain student records and provide informed guidance to applicants throughout the adm