Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable
Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)
Reliability and high attention to detail
Professional demeanor, discretion, and a strong team-oriented attitude
Excellent organizational skills and ability to set priorities
Ability to work under time pressure
Education
University degree
Technology
Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)
Benefits
Stable employment based on an employment contractWork in an international, professional, and friendly environmentAttractive remunerationA rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)Cafeteria-style benefits planPrivate medical care, subsidy for a sports card, participation in the firm's sports initiatives, and in company and team integration eventsWork in a modern, comfortable office in Varso Tower
Additional Information
Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office.
Please note that this is a strictly administrative role which does not involve any substantiative legal work. It is not an entry-level position on the legal career path.
Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.
Job responsibilities
- Providing day-to-day secretarial support for a team of lawyers
- Preparing and formatting documents; creating presentations and reports
- Handling correspondence and managing phone calls in both Polish and English
- Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
- Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
- Managing virtual data rooms (VDR) for due diligence purposes
- Managing lawyers' calendars for journeys, meetings and videoconferences
- Settling lawyers' business expenses in accordance with the firm's internal policies
- Preparing lawyers' time records, necessary for the invoicing process
- Liaising with clients, institutions, offices, and courts
- Cooperating with internal administrative departments
Gtlaw · Warsaw, Poland