Provides daily administrative support to clinical and program leaders within the section(s).
Preps, sets up, executes, and follows up on meetings, interviews, functions, and projects ensuring oversight is well-coordinated, timely, and effective.
Organizes and manages meetings and other section initiatives. Enhances and continually refines the onboarding process for new faculty, staff, and trainees, while also providing hands-on assistance with their onboarding needs.
Oversees the Medical Staff Office credentialing, re-credentialing, licensure, and certification processes for faculty, academic personnel, and advanced practice providers. Tracks and helps drive completion of key deliverables and follows up on outstanding items.
Initiates correspondence and other written materials under own signature or for signature of leaders. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to leadership.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.
Requirements
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:
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Bachelor's degree.
Background i n an administrative support role.
Previous experience in progressively responsible administrative support roles within an academic healthcare setting.
Leading sizable, complex project s , preferably serving multiple and/or competing constituencies.
Familiarity working in an academic medical center environment.
Technical Skills or Knowledge:
Proficiency in Microsoft Office.
Preferred Competencies
Knowledge of project management concepts and best practices, such as resource allocation, budget, and schedule management, as we
Benefits
Health insurance
Additional Information
Department
BSD PED - Allergy and Immunology - Operations
About the Department
In the Department of Pediatrics at the University of Chicago, we strive to provide the highest level of complex care for children from diagnosis and treatment to conducting research to find promising new therapies with a focus on teaching. We are committed to advancing the frontiers of knowledge, and the education and training of future clinical pediatricians, subspecialists, educators, clinical investigators and physician-scientists. The Department of Pediatrics is a dynamic, stimulating place to work, and because we are focused on growth and improved excellence, our staff have particularly challenging and rewarding roles.
Job Summary
The Administrative Assistant provides high-level administrative and analytical support, identifies and improves operational processes, and enhances the efficiency of assigned section(s). Performs comprehensive administrative tasks to facilitate the daily operations of multiple sections, including managing schedules, coordinating meetings and events, and maintaining records. The ideal candidate should possess strong organizational and communication skills, be proficient in Microsoft Office software, and have a knack for problem-solving.
If you are a dedicated and detail-oriented professional with a passion for providing top-notch administrative support, we invite you to join our team and play a vital role in our success.
Uchicago · Chicago Lying-in Hospital