Senior Administrative Professional

Benefits

Additional Information

Hybrid-based position in our Novato, Oakland, or San Francisco office. Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position. Your new role Ramboll has an immediate opening for a Senior Administrative Professional in its Northwest Business unit. The Administrative Assistant will be responsible for performing diverse administrative tasks in a fast-paced, ever changing environment. Your key responsibilities will be: The primary function of this administrative assistant is to provide support in the development and production of client deliverables and general administrative assistance to Technical & Administrative Staff. Typical responsibilities will include but are not limited to the following: Formatting and QCing of client deliverables Proposal support: Translate Request for Proposal (RFP) requirements into action items Collaborate effectively with Managers/technical staff Responsible for formatting, QCing and assembling final PDF for submittal Create and maintain opportunities in CRM platform: Includes submitting the contract for legal review Checking for open tasks in the PI Tool and maintaining tender documents in the CRM SharePoint files Converting opportunities to projects Work with spreadsheets; import data into MS Word documents Assist with employee and/or client meeting/event planning Assist with catering coordination Assist with Office Facilities-Common areas stocking and maintenance Assist staff with travel arrangements as needed About You Minimum 5 years' experience in relevant administrative support BA/BS degree preferred, but not required; years of experience can be substituted for degree Self-starter, quickly grasp issues, and attend to details while keeping the big picture in mind Strong ability to multi-task Extremely organized and detail-oriented, knack for understanding procedures and logistics Strong skills in time management, prioritizing tasks, and meeting critical deadlines Professional, mature, polished Excellent interpersonal and communication skills required. Prior experience with RFPs and proposal coordination a plus Technical Skills Advanced Microsoft Word skills, including the use of styles, auto Table of Contents and working with tables Advanced in Adobe Acrobat Professional Proficient in Microsoft Excel, Outlook, PowerPoint The ability to work with calendars and resources in Outlook Familiar with Microsoft Teams Keen eye for detail and accuracy Experienced in proofreading lengthy documents with focus on format as well as spelling and grammar Organization & Time Management Skills Produce quality work even when under extreme pressure and time constraints Grasp complex situations and turn them into manageable tasks Accustomed to re-prioritizing, as necessary, to accommodate changing projects and assignments Demonstrate a positive approach to job challenges Excellent problem-solver, quick learner and open attitude to diverse tasks Proactive in thought and action Communication & Support Skills Must be self-motivated, multi-tasked, can meet deadlines, and work with all levels of technical and administrative staff Comfortable working alone and collaborating in large and small teams to produce quality work The ability to take ownership and work independently with minimal supervision and direction Ability to take instruction from multiple sources and establish and communicate priorities; keep coworkers and administrative team apprised of workload and task progress What we can offer you Investment in your development Leaders you can count on, guided by our Leadership Principles Being valued for the unique person you are Never being short of inspiration from colleagues, clients, and projects The long-term thinking of a foundation-owned company Salary Transparency Statement At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $66,645-$83,306 per year. This range reflects the compensation we reasonably expect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process. Ready to join us? Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply. Thank you for taking the time to apply! We look fo