Own end-to-end interview scheduling across multiple roles and teams
Coordinate calendars for candidates, interviewers, and hiring managers across time zones
Manage scheduling logistics within Greenhouse (ATS) and Google Calendar
Communicate clearly and promptly with candidates to confirm availability and share interview details
Troubleshoot scheduling conflicts and last-minute changes with a high level of responsiveness
Ensure a seamless and positive candidate experience throughout the interview process
Offer & Pre-Onboarding Support:
Ensure all required pre-employment steps are completed in a timely manner
Maintain accurate candidate and hiring data within Greenhouse
Support the transition of new hires from Recruiting to onboarding workflows, ensuring a smooth and organized handoff
Interview Operations & Enablement:
Track and maintain completion of interviewer training across the company, ensuring new hires complete required training
Release and manage interview projects/take-home assignments for candidates (primarily via GitHub)
Partner with the Recruiting team to support consistent and scalable interview processes
Job Posting & Recruiting Operations Support:
Manage and maintain job postings across platforms (e.g., Greenhouse, LinkedIn, job boards), ensuring accuracy and consistency
Post and refresh roles on LinkedIn and other channels to support candidate pipeline generation
Partner with Recruiters to ensure postings are aligned with hiring priorities and employer brand standards
ASSIGNMENT DETAILS
Duration : This fixed-term position is expected to start immediately and last approximately 3 months, with a possibility of short extension depending on business needs.
Weekly Hours : We anticipate this role will work 20 hours weekly.
Assignment Completion Bonus : Upon the successful completion of your full assignment, this position is eligible for an assignment completion bonus at the end of the contract.
Requirements
1-2+ years of experience as a Recruiting Coordinator in a fast-paced environment with high attention to detail and candidate experience, including managing complex interview scheduling across multiple stakeholders and time zones.
Availability to work a consistent part-time schedule during core business hours (Mountain Time), Monday-Friday, in a distraction-limited environment that supports timely communication, scheduling coordination, and responsiveness.
Hands-on experience with Greenhouse Applicant Tracking System (ATS), including interview scheduling and candidate management.
Demonstrated ability to operate with a high level of accuracy and attention to detail in a role where small errors can impact candidate experience.
Strong organizational skills with the ability to prioritize and manage multiple workflows simultaneously.
Clear, professional, and responsive written communication skills when working with candidates and intern
Benefits
Performance bonus
Additional Information
ABOUT onX
We're a team of builders, adventurers, and risk takers using technology to help people confidently explore the outdoors. Driven by our mission to awaken the adventurer inside everyone, we build products that optimize every outdoor experience and inspire confidence to get out and go further.
We're a high-growth tech company. The pace is fast, the work takes grit, and ambiguity is part of the job. As the world changes around us, we adapt - continuously evolving how we build, prioritize, and deliver.
Our business moves quickly, and there's real opportunity to shape what we build next. Each of our verticals - Hunt, Offroad, Backcountry, and Fish - is at a different stage of maturity, which means the challenges you encounter and the impact you have will vary depending on where you sit and what the business needs most.
We operate with an experimentation mindset, continually iterating and improving how we solve problems. We expect our people to use the latest tooling, including AI, thoughtfully and responsibly, pairing human judgment with technology to increase quality, speed, and impact.
Our impact comes to life through the products we build, in the stories of our customers, and in our growing commitment to land stewardship and recreational access.
ABOUT THIS OPPORTUNITY
onX is seeking a Recruiting Coordinator (Part-Time, Temporary) to support a smooth, efficient hiring process for candidates and internal teams. In this role, you'll focus on interview scheduling, coordination, and recruiting operations support as part of the Talent Acquisition team, helping ensure we can hire high-quality talent in a consistent and timely way. You'll take ownership of scheduling logistics and key handoff points in the hiring process, collaborate closely with Recruiters, Hiring Managers, and People Operations, and help keep hiring processes moving forward in a fast-paced, evolving environment. This role will report to the Head of Recruiting.
Onxmaps · Austin, TX