Project Officer

Benefits

Additional Information

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: Project Planning, Implementation, Monitoring & Reporting Facilitate development, review, and implementation of project workplans, monitoring plans, and detailed implementation schedules. Develop and maintain monitoring and MEAL tools, including Kobo forms, performance trackers, supervision checklists, dashboards, and reporting templates. Establish and maintain systems to track household monitoring targets, awareness campaigns, registrations, re-registrations, relocations, and data submission rates. Monitor and manage the performance of 3 Field Officers and 107 Community Specialists against agreed targets and KPIs. Review weekly and monthly performance data and implement corrective actions where targets are not being achieved. Coordinate field monitoring activities to ensure achievement of project targets and contractual obligations. Conduct regular field supervision visits to verify data quality, monitor implementation progress, and identify operational challenges. Ensure monitoring goes beyond stove installation to assess stove usage, adoption, fuel stacking behaviour, kitchen conditions, and maintenance practices. Oversee collection of baseline, follow-up, and verification data required for carbon accounting and project reporting. Maintain an up-to-date monitoring database and ensure data quality through regular verification and cleaning exercises. Maintain an issues and risk register and ensure implementation challenges are identified, documented, escalated, and resolved in a timely manner. Ensure all payment supporting documentation is complete, accurate, and submitted within agreed timelines. Prepare and submit monthly payment recommendations for Community Specialists based on verified performance and completed activities. Coordinate with Finance and project management to facilitate timely processing of Community Specialist payments. Maintain a payment tracker and ensure all payment-related records are available for audit and verification purposes. Identify and resolve payment discrepancies, missing documentation, and performance-related payment issues. Develop and maintain a Community Specialist payment framework outlining payment requirements, documentation, approvals, and timelines. Review and verify supporting documentation to confirm eligibility for payment. Ensure timely submission of payment recommendations and supporting documents. Coordinate with Finance to facilitate accurate and timely payment of Community Specialists. Maintain complete and auditable payment records and trackers. Collaboration & Capacity building Supervise, mentor, and support Field Officers responsible for community-level monitoring activities. Establish and implement a performance management system for Field Officers and Community Specialists. Conduct monthly performance reviews against agreed targets and responsibilities. Provide coaching and corrective support to underperforming staff and Community Specialists. Conduct spot checks, data quality assessments, and field verification visits. Coordinate and facilitate trainings, refresher trainings, and review meetings. Reporting & Documentation Compile, analyze, and review monitoring data and field reports. Produce weekly, monthly, quarterly, and ad hoc reports highlighting progress against targets, challenges, risks, corrective actions, and lessons learned. Track trends in stove usage, adoption rates, fuel stacking behavior, relocations, registrations, and awareness campaign coverage. Provide evidence-based recommendations to improve implementation and project performance. Ensure timely escalation of safeguarding concerns, operational risks, and implementation challenges. Stakeholder Engagement Engage district authorities, community leaders, and relevant stakeholders to support monitoring activities. Coordinate with Futures Inc., district teams, and community structures to address implementation issues and strengthen accountability. Support community feedback and grievance mechanisms. Participate in project review meetings and stakeholder engagements. KNOWLEDGE/QUALIFICATIONS AND SKILLS FOR THE ROLE At least 3-5 years' experience in project implementation, monitoring, evaluation, accountability, and learning (MEAL), preferably within energy, climate, environmental, health, livelihoods, or community development programmes. Demonstrated experience in developing and managing monitoring systems, data collection tools, performance trackers, dashboards, and reporting frameworks. Strong experience in supervising field-based data collecti