Ensure the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
Manage the day-to-day personnel and administrative operations of the Office.
Ensure that the working environment is healthy and respectful, and free from hazard or security risks.
In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of Division of People Management (DPM).
Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
Formulate and implement staff safety and security measures, in consultation with the Head of Office and Field Security Officers (FSOs).Ensure MOSS/MORSS compliance in consultation with FSOs.
Bring issues to the attention of senior management relating to compliance with UNHCR standards of work-life balance, security (including MOSS/MORSS), health, well-being and living conditions of staff, and resource allocation.
Allocate office space.
Liaise with Government and other external actors in providing vital supportive services (i.e. processing of visas; tax exemptions, etc.).
Attend inter-agency meetings with other UN agencies with specific focus on general administration, staff safety and human resources issues (i.e. common services).
In the absence of an HR Officer, prepare recruitment, appointments and administrative formalities concerning local staff
Serve in an advisory capacity in counselling staff members.
Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP).
Advise on matters pertaining to administrative and staffing requirements in the Division/Bureau/Office.
In cooperation with HR, endorse staffing management strategies, and ensure local compliance with UNHCR's workplace standards.
Issue and extend contracts for locally recruited staff.
Coordinate training and capacity-building activities to staff in administrative related areas.
Provide guidance and support on UNHCR's internal control framework, financial rules, policies and procedures.
Prepare the ABOD for the Office, and monitor the budgetary execution of it.
Control and check the monthly accounts and var
Benefits
Health insuranceVision insurance
Additional Information
Please note that this vacancy is only open to eligible staff members who have been individually notified of their eligibility to apply for positions advertised in the Accelerated Posting Compendium.
Deadline for Applications
June 12, 2026
Hardship Level
C
Family Type
Family
Residential location (if applicable)
Grade
PR4
Staff Member / Affiliate Type
Professional
Reason
Regular > Regular Assignment
Target Start Date
2026-05-26
Standard Job Description
Senior Administrative Officer
Organizational Setting and Work Relationships
The Senior Administrative Officer is part of the Senior Management of an office. The incumbent is responsible for the implementation of general administrative and resource management tasks as delegated by the supervisor. S/he will work with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results.
The Senior Administrative Officer will establish and maintain efficient administrative control mechanisms to ensure compliance with UN administrative, financial and human resources rules and procedures. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services to ensure provision of services and resolution of difficult problems.
The incumbent will maintain frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization's programmes. S/he acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.
The incumbent may directly supervise professional and general service staff, either local or international.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Unhcr · Kinshasa, Congo, Democratic Republic Of The