Executive Administrative Assistant

About the role

In this opportunity, as Executive Assistant you will: Manage the Head of P&A's calendar with precision - prioritizing, protecting focus time, and proactively resolving conflicts. Coordinate all travel logistics, itineraries, and trip preparation, including pre-read assembly and post-trip follow-up tracking. Screen and triage incoming communications, flagging priority items to the Head of P&A and ensuring timely routing of requests. Prepare expense reports and manage administrative processes on behalf of the Head of P&A. Organize and coordinate internal and external meetings, including agenda preparation and logistics - ensuring the Head of P&A is set up for every engagement. Track and manage project timelines, deliverables, and action items across initiatives owned by the Head of P&A, ensuring nothing slips and status is always visible. Build and maintain project tracking systems that give the Head of P&A and CoS real-time visibility into progres s , risks, and blockers. Coordinate logistics for cross-functional workstreams - connecting the right people, scheduling working sessions, and ensuring outputs are documented and distributed. Compile and format project status reports and stakeholder updates, gathering inputs for the Head of P&A's review before distribution. Monitor project and scheduling risks, flagging conflicts or blockers early so the Head of P&A and CoS can act before issues escalate. Maintain continuity in the Head of P&A's office during travel or high-demand periods - keeping schedules on track, communications triaged, and logistics running without interruption. Compile, format, and edit presentations, briefings, and correspondence as directed by the Head of P&A or CoS - never for direct distribution without approval. Maintain the Head of P&A's operational rhythm: managing weekly scheduling priorities, tracking follow-ups, logging action items from leadership meetings, and chasing completion. Act as the logistical point of contact between the Head of P&A's office and internal teams - coordinating requests, routing information, and keeping the CoS informed of anything requiring their attention. Own the logistical preparation for leadership and segment meetings - scheduling, agenda formatting, pre-read assembly, and distributing materials - so the Head of P&A and CoS can focus on the content. About You: You're a fit for the role or Executive Assistant if you have: 5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders. 2+ years of experience supporting project coordination, including tracking timelines, deliverables, action items, and stakeholder updates across multiple initiatives. Proven experience managing complex calendars, travel logistics, meeting coordination, and executive administrative processes in a fast-paced environment. Strong proficiency in preparing agendas, pre-reads, presentations, status reports, and executive correspondence with a high degree of accuracy and professionalism. Exceptional organizational, communication, and prioritization skills, with the ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues. Sense of urgency in managing situations that require quick turnaround and ability to prioritize constant workload Ability to work under a tight timelines and proven track record of achieving/exceeding expectations Preferred Skills: Bachelor's Degree Experience supporting global organizations #LI-TK1 What's in it For You? Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements,