Event and meeting management for TAMEST annual meeting (350-400 attendees, held each February), including management and coordination of venue, housing, audio-visual, speakers and program, logistics, travel and vendors.
Event and meeting management of 1-day fall summits. Work with TAMEST team to design and execute the summit. Additional meetings and event management for occasional lectures, board meetings, networking events and other receptions.
Management and operational support for solicitation of sponsorships for annual conference and other meetings and events; stewardship of committed sponsors.
Operational support for fundraising and development opportunities to fund and expand TAMEST programs and initiatives.
Tracking and reporting of event and fundraising metrics.
Required Qualifications
Bachelor's degree.
At least five years of meetings and events management experience with a strong track record of success.
Familiarity with the scientific research enterprise in Texas, including major research universities, medical centers, industry and government.
Excellent communication abilities (verbal, written and personal) and talent for engaging high-level leaders and administrators.
Strong critical and strategic thinking skills and ability to work well under pressure in an organized way with strong attention to detail.
Experience working in a team environment and independently, ability to collaborate well.
Relevant education and experience may be substituted as appropriate.
Requirements
Certified Meeting Professional (CMP) certification.
Experienced leadership of an event team.
Experience working with high-level executives and university administrators in meetings and events management, particularly in the state of Texas.
Experience in the creation and execution of fundraising strategies, particularly event sponsorships, preferably in an academic or non-profit environment.
Experience in a Salesforce-based constituent database.
Experience with Canva.
Salary Range
$65,000 + depending on qualifications
Working Conditions
This position is based in Austin
Prolonged screen time and repetitive use of a keyboard at a workstation
Occasional travel for events and meetings will be required, including overnight and/or weekend work due to events. Flexibility and adaptability in schedule are essential
Monday-Friday, 8am - 5pm
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for
Benefits
Health insuranceDental insuranceVision insurancePaid time offFlexible schedule
Additional Information
Job Posting Title:
Associate Director of Events and Engagement ----
Hiring Department:
Office of the President ----
Position Open To:
All Applicants ----
Weekly Scheduled Hours:
40 ----
FLSA Status:
Exempt from FLSA ----
Earliest Start Date:
Immediately ----
Position Duration:
Expected to Continue ----
Location:
PICKLE RESEARCH CAMPUS ----
Job Details:
General Notes
The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services:
Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card
Purpose
TAMEST (Texas Academy of Medicine, Engineering, Science & Technology) is a nonprofit scientific research organization based in Austin, Texas. Our organization brings together the state's brightest minds to foster collaboration and advance research, innovation and business in Texas. TAMEST is currently seeking an Associate Director of Events and Engagement to join our team. This meeting professional will manage the development and execution of our annual meeting and other events, support stewardship and engagement of TAMEST members and supporters, and provide operational support for our fundraising and development initiatives. TAMEST is a well-established scientific organization with broad and enthusiastic support, and this position provides several promising opportunities for additional growth and expansion. This position will report to the Executive Director and work in close collaboration with the full TAMEST team.
Utaustin · Pickle Research Campus