Heron Power is a startup company building cutting-edge power electronics for the 21st-century grid. We aim to debottleneck the growth of electricity generation and consumption with scalable, innovative, and less costly hardware solutions, accelerating the electrification of everything.
Our first focus goal is to build better converters (inverters & rectifiers) to connect large-scale renewables, storage, and loads to the grid. Heron Power's leadership team is made up of seasoned veterans who have designed and shipped gigawatts of power conversion products over the past decade.
Workplace Operations Manager at Heron-power
Job Overview
How You Will Contribute
Own the day-to-day operations of all three Heron Power campuses - ensuring buildings are clean, functional, stocked, and well-maintained at all times, with a visible presence across sites and a proactive eye for what needs attention before it becomes a problem
Be the face of Heron Power for every person who walks through the door - welcoming visitors, coordinating customer and partner visits end-to-end (conference rooms, catering, logistics, badging), and ensuring every interaction with our space reflects the quality and professionalism of our work
Manage all workplace vendor relationships - janitorial, landscaping, pest control, HVAC, alarm systems, waste, window cleaning, and others - owning contracts, service schedules, performance expectations, and issue resolution so vendors deliver reliably without requiring escalation
Keep teams stocked and running - managing office supplies, pantry and snack restocking, and lunch service coordination across three buildings, with enough system behind it that nothing runs out and no one has to think about it
Own new hire onboarding coordination for workplace - desk setup, badging and access provisioning, supply kits, and building orientation - ensuring every new team member is set up and functional from day one
Manage badging, site access, and visitor credentialing across all campuses - including day-to-day access changes, camera system liaison, and visitor NDA and sign-in workflows for a growing and increasingly visited company
Plan and execute company events, all-hands logistics, and special celebrations - handling venue setup, catering, coordination, and cross-functional support so events run smoothly without burdening the broader team
Track and manage the workplace operations budget - maintaining clear visibility into spend across supplies, food, vendors, maintenance, and events, and identifying optimization opportunities without compromising quality
Own health, safety, and compliance touchpoints - coordinating fire and safety inspections, maintaining first aid and AED supplies, supporting emergency evacuation planning, and ensuring facility permits and filings stay current
Requirements
We are looking for someone who takes genuine pride in running a well-organized, high-functioning workplace - proactive by default, accountable without being asked, and capable of building systems that hold up as a company scales fast.
Must-Have Requirements
4+ years of office management, workplace operations, or multi-site facilities coordination experience, ideally in a company that was growing or operationally complex when you were there
Proven vendor management experience - you have owned service contracts, held vendors accountable to performance standards, and built rel
Benefits
Health insuranceVision insuranceEquity / stock options
Heron-power · Scotts Valley