Provides comprehensive administrative support to section leadership.
Maintains awareness of priorities and ongoing initiatives, proactively apprising leadership of emerging issues and coordinating information flow from the leader's office.
Manages and maintains faculty and section calendars, including the MFM faculty calendar, leader calendar, service calendar within provider software, and faculty call schedules.
Coordinates diverse and complex meetings, interviews, travel arrangements, and section events.
Partners with the MFM Fellowship Site Director to coordinate fellowship meetings, recruitment interviews, and related activities.
Supports faculty recruitment processes and other personnel matters.
Manages continuing medical education courses, including preparation and submission of CME applications, development of course materials in collaboration with faculty, and full coordination of event logistics.
Oversees major events, orientations, outreach initiatives, and special section functions.
Manages special projects as assigned, preparing written recommendations and operational analyses to address administrative challenges and improve processes.
Assists in developing administrative goals, office procedures, and internal policies to enhance efficiency and effectiveness.
Oversees financial and budgetary responsibilities, including monitoring and reconciling accounts, managing a portion of the leader's budget, tracking receivables, processing bills and reimbursements, and preparing financial and administrative reports.
Monitors faculty expense accounts and advises on spending trends.
Maintains off site surgical data, ensuring appropriate documentation and coordination with HIM for billing purposes.
Manages referral physician follow up and maintains internal, national, and international databases.
Serves as a resource to faculty and staff in interpreting Department, University, and Hospital policies and guidelines.
Resolves a wide range of office issues independently, escalating only the most complex matters.
Triages patient calls, emails, and telephone inquiries, resolving routine and moderately complex issues and directing matters appropriately.
Composes and edits correspondence, reports, and other written materials under own signature or for leadership signature.
Oversees physical office operations, including monitoring supplies, maintaining workspace functionality, and coordinating equipment repairs and upgrades.
Assists in managing daily office operations to ensure continuity and service excellence.
Performs other related responsibilities as required to support section and organizational objectives.
Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office .
May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative proble
Benefits
Health insurance
Additional Information
Department
BSD OBG - Maternal Fetal Medicine
About the Department
The Department of Obstetrics and Gynecology has 140 clinical providers, providing care at the main hospital in Hyde Park and seven off site locations. We have more than 68,000 outpatient visits, 28,000 ultrasound visits, 2,800 deliveries, and 3,300 surgeries per year. Teaching, research, and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology, fibroid research, and hypertensive diseases in pregnancy.
Job Summary
We are looking for a highly motivated individual who will provide administrative support to a group of providers in a team setting. This role will require the individual to work well under time sensitive deadlines, to exhibit good communication skills, and to be well organized. They will be responsible for the administrative day to day functions of the section. The job provides business support within established procedures regarding office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.
Uchicago · Chicago Lying-in Hospital