Advancement Officer, Development Operations

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Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Development & Alumni Engagement, Level B Job Title Advancement Officer, Development Operations Department Operations | Development | DevOp2 Compensation Range $6,747.50 - $9,701.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 15, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing The Advancement Officer, Development Operations plays a pivotal role in supporting the Development senior leadership team, the broader Development division, and the overall DAE portfolio. This position ensures operational excellence through comprehensive internal and external fundraising reporting, in-depth data analysis, and comprehensive annual and campaign projections. Key responsibilities include reviewing UBC Research funding flowing from Development activity for inclusion within the Development Funds Raised counting framework; supplying funds raised amounts for capital projects to UBC Financial Capital Reporting; maintaining clear and effective process documentation; and driving continuous improvement initiatives. The Advancement Officer also provides strategic recommendations for enhancements to proprietary applications and participates in user acceptance testing (UAT) to ensure system functionality aligns with business needs. The ideal candidate will bring a proven track record of process optimization and the ability to translate complex data into actionable insights that advance organizational goals and priorities while working within university fundraising policies. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. JOB SUMMARY The Advancement Officer plays a key role in managing the administrative functions for the unit. The incumbent is responsible for managing the ongoing operations of the development program within the Development unit. The incumbent develops and implements comprehensive administrative policies, procedures and systems that have a broad impact across the unit as well as being responsible for supporting development related activities of senior university administration by managing complex relationship with multi-unit stakeholders. The Advancement Officer is responsible for managing much of the liaison with other Development and Alumni Engagement portfolio units; responsible for managing the prospect pipeline as well as for delivering accurate and meaningful reporting. ORGANIZATIONAL STATUS Reporting directly to one of the Director of Development, Senior Director Development, Assistant Dean, or Executive Director, and working closely with UBC faculty and staff involved in fundraising, operations, finance and administration. In addition, is responsible for developing strong working relationships with key stakeholders, strategic partners, donors, outside community groups and organizations as required. WORK PERFORMED - Leads the administrative and operational functions within the DAE unit, including strategic and day-to-day needs, administrative and operational planning, overall workflow and information flow, including donations reporting and records while ensuring seamless and effective delivery of administrative and operational processes; - Manages the unit's budget, and leads the financial planning process for the unit administration and operations, finding budgetary efficiencies and recommending and implementing savings and cost-reduction measures; - Acts as an advisor to the Director of Development/Senior Director, Development/Assistant Dean/Executive Director, on administrative and operational guidelines, policies, procedures and proposals that have a significant impact across the unit; - Works closely with the Director/Senior Director, Development/Assistant Dean/Executive Director of Development, and senior management to facilitate maximum private and public sector support for the University; - Responsible for fostering complex relationships impacting donors, other campus units, other DAE units and colleagues and maintaining communications that are critical to the success of the fundraising program; - Manages the liaison between the unit and other development and alumni engagement portfolio units (i.e. Research, Prospect Management); - Oversees i