Department Coordinator IV

About the role

Department: Electric & Computer Eng-LARRI Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R108756 Minimum Requirements: Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 4 (Hourly) Position Description: The University of Louisville is seeking to hire a Department Coordinator IV that Performs full-time administrative duties in support of a major research center or university department, namely the Louisville Automation and Robotics Research Institute (LARRI). Tasks related to administrative support of the LARRI team include project management for Institute-related events, ordering supplies, interviewing and new employee training for students, managing social media. Also responsible for event management and financial tracking and reconciliation of the grants and accounts. Performs full-time administrative duties in support of a major research center or university department, namely the Louisville Automation and Robotics Research Institute (LARRI) and the Electrical and Computer Engineering department and is responsible for communication among research participants. This position is responsible for administrative support of the LARRI team including project management for Institute-related events, ordering supplies, interviewing and new employee training for students, managing social media. Also responsible for event management and financial tracking and reconciliation of the grants and accounts for the ECE department. Essential Duties and Responsibilities: Ordering equipment and supplies for the team and managing Procard reconciliations. Managing the process of hiring and training of new team members, including students. Advise junior team members with skill acquisition, career and life choices. Organizing and facilitating research meetings and communication between participants, including UofL and other universities researchers, faculty, and students. Maintains, updates, and shares detailed meeting records and documents. Scheduling and hosting internal and external outreach events such as workshops and site visits. Organize the LARRI Open House events. Booking and managing travel arrangements for the team and visiting/potential faculty. Providing support of grant and account reconciliations with reporting to interested parties once a month regarding current and future state of each account/grant. Assisting academic department connected to LARRI with hiring duties, for example: Graders, Instructors, and work study students. Assisting academic department connected to LARRI with course scheduling duties. Interface with Speed School and University personnel to carry out duties as necessary. Assisting center personnel with reporting, fund-raising and proposal writing activities. Target Compensation Maximum: $32.17 Target Compensation Minimum: $21.45 Compensation will be commensurate to candidate experience. Equal Employment Opportunity The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292. If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.