Site Coordinator - Onboarding focus)

About the role

As a Site Coordinator with an Onboarding Focus, you will play a central role in ensuring a positive employee experience at our Søborg site. Acting as a key point of contact for employees, managers, and site service functions, you will help create smooth coordination across the organization and support the daily operations of the site. A core part of the role is to ensure a professional, seamless, and engaging onboarding experience for new employees and internal movers, helping them become connected from day one. Your main responsibilities: Act as a central coordinator for the Søborg site, serving as a key link between employees and site service functions, including corporate and shared service functions. Own and manage the local Service Point, ensuring efficient support for employees and managers. Coordinate and drive the onboarding process for new hires and internal movers at the site. Provide proactive guidance and support to new employees and their managers throughout the onboarding journey. Monitor onboarding activities, track progress, and follow up with relevant stakeholders to ensure all onboarding tasks are completed on time. Coordinate the provisioning of workplace equipment, access rights, safety gear, devices, and other employee-related resources through close collaboration with local and global functions. Ensure Service Point processes are delivered efficiently and with a high level of service and employee satisfaction. Continuously improve, document, and optimize onboarding and site coordination processes based on feedback and best practices. Participate in and, when relevant, lead local facility management and workplace improvement projects. Support initiatives that strengthen employee engagement, site collaboration, and the overall workplace experience. You will belong to a dynamic Facility Management team, part of Søborg site services. As the role is supporting the daily operations and employee experience on site, it requires a high degree of physical presence and close collaboration with employees, managers and local service functions. What You Know Proven excellence in complex administrative coordination, ideally from a high-paced international or matrix organization Exceptional ability to structure, prioritize, and execute multiple parallel processes without losing overview or quality Natural talent for becoming the "go-to" person who brings clarity, structure, and momentum across functions and stakeholders Advanced stakeholder management skills, with the ability to align and drive collaboration across local and global teams at all levels Strong service mindset with a consistent track record of delivering high-quality support and seamless employee experiences High level of independence and ownership, with the ability to proactively identify gaps, solve problems, and drive tasks to completion Experience managing or coordinating service functions, office operations, or shared services environments is a strong advantage Strong process mindset with experience improving, standardizing, or scaling administrative and onboarding workflows Excellent communication skills, with the ability to create structure and clarity in complex, fast-moving environments High attention to detail combined with a strong ability to maintain a strategic overview Fluency in both English and Danish is required. Please ensure this is clearly stated in your CV, as otherwise your application will not be considered. About You You are a highly agile and service-minded professional who takes pride in delivering exceptional support and guidance to others. With a strong customer focus, you naturally seek to understand employees' needs and ensure they receive the right help at the right time. You act swiftly and confidently when situations require it, while maintaining structure and quality in your work. Your strong learning ability allows you to quickly understand and navigate systems, as well as local site policies and processes, enabling you to provide accurate and trusted advice to new employees and colleagues. You are motivated by helping others succeed, and you combine curiosity, adaptability, and a strong sense of ownership to continuously improve the employee experience at the Søborg site. For more information, please contact. Site Facility Manager, Henri