Governance Officer

About the role

You will provide high-quality secretariat and governance support to the University's corporate and academic committees. Working across a varied portfolio, you will coordinate meetings, prepare agendas and minutes, and help ensure each committee operates in line with standing orders, terms of reference, legislative obligations and University policy. You will also contribute to broader governance processes that support institutional integrity. This includes assisting with policy development and administrative matters relating to delegation requests. You will maintain accurate records and systems, support operational compliance, and help deliver timely, reliable services to a wide range of stakeholders. In this role, you will provide professional advice on governance matters to committee members and University stakeholders, helping them navigate processes with clarity and confidence. You will also action administrative processes for University elections, support transparent decision-making, and work across desktop software, web publishing tools and records systems such as TRIM to keep governance activity well managed and well documented. What Success Looks Like: Committee meetings are well coordinated, with accurate agendas, minutes and follow-up actions delivered on time. Governance processes relating to policy, delegations, student misconduct and GIPA/FOI matters are administered accurately and in line with requirements. Records and systems are maintained to a high standard, supporting data integrity, compliance and efficient retrieval of information. Committee members and stakeholders receive clear, professional advice that supports informed and timely decision-making. University elections are administered with procedural integrity, transparency and attention to detail. Please refer to the Position Description for full details. About You Relevant vocational or tertiary qualifications, or equivalent experience gained in a complex organisation. Demonstrated experience in committee support and governance administration. Strong written and verbal communication skills, including the ability to prepare clear and accurate documentation. Proven ability to work autonomously, manage competing priorities and maintain confidentiality in a high-volume environment. Proficiency in desktop software, web publishing tools and records management systems such as TRIM.