Performs a variety of administrative support which may include scheduling, logistical arrangements, booking travel, expense processing, purchasing, renewing licenses/memberships and maintain on call schedules.
Maintain and file electronic and hard copy files/documents/correspondences/etc. for attorneys and prepare inventory of files to be moved to archives.
Maintain and update matters and matter details and proactively assist the attorneys in managing their matters/requests.
Assist in preparation for certain legal proceedings, draft legal correspondence, prepare medical center documents for certification by attorney.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES
Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Document Management (Intermediate): The use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.
Project Tracking & Reporting (Novice): The ability to track the progress of a project and report on the status.
Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Novice): The ability to access information from databases and prepare reports.
Data Analysis (Novice): The ability to analyze data in an accurate manner.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance. * Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems. * Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job. * Team Interaction: Provides guidance to entry level co-workers.
Core Capabilities :
Benefits
Health insurance
Additional Information
Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
OLA (Legal Affairs) 20
Job Summary:
JOB SUMMARY
Performs administrative and legal support related duties of a complex nature with minimal guidance.
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Vanderbilt University Medical Center · Nashville, TN