Executive Assistant & Office Coordinator

About the role

The Executive Assistant & Office Coordinator is responsible for supporting the Senior Managing Director, Investments and other executives while ensuring a well-maintained and efficient office environment. The position provides high-level administrative and office support in a dynamic, fast-paced environment and requires a proactive, detail-oriented individual. Key responsibilities include: Manage executive calendars, travel arrangements, meeting coordination and expense reporting. Serve as a primary point of contact for internal and external communications while maintaining strict confidentiality. Prepare and organize reports, presentations and correspondence for executive leadership. Provide administrative support to executives, managers and staff, including document management and recordkeeping. Oversee daily office operations including incoming communications, mail distribution and conference room coordination. Manage vendor relationships, office services and facilities requests in partnership with building management. Maintain office and kitchen inventory, ensuring timely ordering, stocking and organization of supplies. Support office logistics and culture initiatives including onboarding coordination, guest support, company events and special projects.