Order production and engineering parts from approved vendors
Track purchase orders, deliveries, shortages, and backorders
Maintain accurate inventory and material tracking records
Coordinate schedules between engineering, production, and suppliers
Update spreadsheets, ERP systems, and internal tracking documents
Assist with production planning and material readiness
Communicate with vendors regarding pricing, lead times, and order status
Support engineers and technicians with administrative and logistical tasks
Organize and maintain documentation, work instructions, and records
Help identify material shortages or schedule risks before they impact production
Attend planning or status meetings and provide updates as needed
Requirements
Previous administrative, coordinator, purchasing, or manufacturing support experience preferred
Ability to read and understand Bills of Materials (BOMs)
Strong organizational and multitasking skills
Comfortable working in a manufacturing or technical environment
Proficient with Microsoft Excel, Outlook, and general computer systems
Experience with ERP/MRP systems is a plus
Strong communication and follow-up skills
Detail-oriented with the ability to manage multiple priorities simultaneously
Preferred Experience
Manufacturing, aerospace, electronics, or production environment experience
Experience supporting engineering or test departments
Familiarity with part numbers, revisions, inventory tracking, and procurement processes
Understanding of production schedules and material flow
Work Environment
Office and manufacturing floor environment
Frequent interaction with engineering, production, and supply chain personnel
Fast-paced environment requiring strong prioritization and communication skills
#LI-KP1
#LI-Onsite
What Ultra Maritime Offers You
At Ultra Maritime, we invest in our employees and their well-being:
Climate controlled, well-lit and clean work environment!
Work/life balance that includes up to 140 hours PTO for first year
8 Paid Holidays, with 3 floating holidays
401k Plan with Company Match
Educational Assistance Program (Tuition Reimbursement)
Wellness Program and incentives
Company HSA contributions
Insurance Benefits that start 1st of the month following hire
Eligibility in Company Performance-based bonuses annually
Additional Employee Discounts and Perks
Company-Paid Benefits:
$75 monthly student loan repayment program
Basic Life Insurance
Basic Accidental Death and Dismemberment (AD&D) Insurance
Short Term Disability
Long Term Disability
Employee Assistance Program (EAP)
Voluntary Employee-Paid Benefits:
Medical and Prescription insurance
Dental insurance
Vision insurance
Supplemental Life Insurance Plans
Supplemental AD&D insurance for Employee and Family
Accident Plan
Critical Illness Plan
Hospital Indemnity Plan
Pet Insurance
Identity Theft
Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com
Equal Opportunity Employer
Ultra Maritime is an Equal Opportunity Employer. We are committed to providing a workplace that is fair, respectful, and inclusive, and we make employment decisions based on qualifications, merit, and business needs.
Benefits
Dental insuranceVision insurance401(k)Paid time offPerformance bonus
Additional Information
Protecting What Matters. Powering the Future of Naval Technology.
Your work here has global impact. From developing sonar and radar systems to advancing unmanned and undersea platforms, our technologies empower the U.S. Navy and allied forces to operate in some of the world's most complex environments.
As the maritime and underwater battlespace evolves, we continue to push boundaries-driven by innovation, accountability, and a shared commitment to excellence.
Join us as we shape the future of naval warfare-safeguarding the seas and strengthening navies worldwide.
Nationality Requirements
Due to the nature of the programs we support, certain roles may require candidates to meet U.S. nationality requirements and be eligible to obtain a security clearance.
Position Summary
We are seeking a highly organized and detail-oriented Administrative Coordinator / Production Support Specialist to support daily operations in a fast-paced manufacturing and engineering environment. This role will assist with ordering parts, tracking schedules, coordinating with vendors, maintaining documentation, and supporting production and engineering teams.
The ideal candidate is comfortable working with Bills of Materials (BOMs), understands basic manufacturing workflows, and can help keep projects, materials, and schedules aligned. Job Description
Ultra · Columbia City, IN