Office Coordinator - GETCO2

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School of Chemical Engineering - Faculty of EAIT GETCO2 Full-time (100%), fixed-term position until July 2029 Base salary will be in the range $95,361.62 - $102,302.92 + 17% super (HEW Level 6) Based at our St Lucia Campus - Brisbane About This Opportunity We are seeking a motivated, energetic and organised Office Coordinator to support the effective and efficient operation of the ARC Centre of Excellence for Green Electrochemical Transformation of Carbon Dioxide ( GETCO2 ) and UQ Dow Centre for Sustainable Engineering Innovation. In this role you will report to the GETCO2 Deputy Director Strategy & Operations and work within a small, high-performing team to ensure the smooth, effective and efficient operation of the centres. To be successful in this role, you will possess highly developed administration, coordination and interpersonal communication skills, and demonstrate a commitment to providing exceptional customer service. Key responsibilities will include: Provide high-level administrative support to Centre Executives, including diary management, travel coordination, and credit card reconciliation. Coordinate space, resources, equipment and facilities to optimise office operations and outcomes. Develop, implement and continuously improve administrative processes, systems, standard operating procedures and office protocols. Respond to complex enquiries, interpreting relevant policies, procedures and entitlements as required. Liaise with internal and external stakeholders to build effective relationships that support Centre operations. Manage financial administration, including accounts payable, invoice processing and reimbursement claims in line with University policies. Coordinate committees, events, seminars and engagement activities, including end-to-end planning and delivery. Undertake data management and project support activities, including data reporting, record keeping and coordination or delivery of office-based projects. About You A degree with subsequent relevant experience in technical or administrative fields. Demonstrated experience in successful event and project management skills, including experience in contract negotiation, budget tracking and event planning. Well-developed interpersonal skills, including the ability to communicate effectively, handle sensitive and confidential matters, negotiate effective outcomes and work effectively as a member of a high performing team. Highly developed organisational skills and demonstrated ability to work autonomously, prioritise work to meet competing deadlines and work with a high level of accuracy and attention to detail. A high level of computer proficiency and digital literacy skills including Microsoft software, databases, websites and social media platforms. Demonstrated ability to work co-operatively and flexibly in a small team environment, with a commitment to the delivery of excellent customer service. Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available. Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging. Interested? For more information about this opportunity, please contact Eloise Larsen via e.larsen@uq.edu.au . For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au , stating the job reference number (below) in the subject line. When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the 'About You' section. Please note that applications received via email will not be accepted. Other Information Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. We are dedicated to equity, diversity, and inclusion . We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We are also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623. Applications close on Tuesday, 16