Bachelor of Science, Bachelor of Arts, and 5 to 7 years of experience or equivalent combination of educa tion and experience
5+ years of experience in academic advising, student services, medical/graduate education, or program administration.
Strong interpersonal skills, discretion, and ability to support students in a complex, long‑duration training pathway.
Excellent organizational, communication, and problem‑solving abilities.
Experience with MD‑PhD/MSTP programs, medical education, or doctoral‑level student support.
Familiarity with research mentoring, graduate program structures, and training‑grant expectations.
Master's degree (or higher) in education, biomedical sciences, counseling, or a related field preferred.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity
Benefits
Health insurance
Additional Information
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Director B
Job Profile Title
Director B, Student Services, Academic Programs
Job Description Summary
The Administrative Director provides high level administrative and student support leadership for the Combined Degree and Physician Scholars Program, which manages the MD PhD Program and provides support for the MD/Masters programs and the medical student research programs at the Perelman School of Medicine (PSOM). This role oversees program operations, manages advising processes, tracks student progress across both medical and graduate training, and ensures a supportive and well coordinated experience for dual degree trainees. The Director works closely with program leadership, faculty, and institutional partners to maintain an effective, student centered training environment.
Job Description
Job Responsibilities
Coordinate the program's annual advising cycle and provide general student support across all training stages.
Assist with writing and coordinate data collection for training grant applications to the NIH and other funders. Prepare annual progress reports for funding agencies.
Monitor academic and research progress, track key milestones, and identify students needing additional support.
Maintain program communications, advising materials, progress‑tracking systems, and key administrative processes.
Supervise 3 other staff members (direct reports) within the Combined Degre & Physician Scholars office whose roles support the MD/PhD program, MD/Masters programs and medical student research activities.
Support major MD‑PhD transitions (graduate school entry, dissertation work, return‑to‑clinic planning, graduation).
Collaborate with MD and PhD program offices, specialty advisors, wellness services, and graduate groups to integrate the MD/PhD program within the medical schools major education communities.
Work with the medical education team and 13 graduate groups to provide a seamless experience for MD/PhD students as they navigate two doctoral programs in parallel.
Contribute to program improvement efforts, student‑experience initiatives, and long‑term operational planning.
Plan and participate in outreach activities to encourage undergraduates and postbac students to apply to MD/PhD programs.
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